Company Secretary Assistant

Job Description : Company Secretary Assistant

Position : Company Secretary Assistant

Company : LXZ & Co (Accounting & Secretarial Firm)

Reports to : Licensed Company Secretary / Manager

Key Responsibilities

Assist the Company Secretary in preparing and filing statutory documents with SSM (e.g., annual returns, resolutions, incorporation papers).

Maintain and update statutory records, registers, and minutes book.

Draft resolutions, notices, and minutes of meetings.

Liaise with clients, SSM, and other authorities on secretarial matters.

Ensure timely compliance with the Companies Act 2016 and related regulations.

Provide administrative support to the company secretarial team.

Requirements

Diploma / Degree in Business, Law, or related field.

At least 1 year of experience in company secretarial work (fresh graduates are welcome).

Knowledge of Companies Act 2016 & SSM procedures.

Proficient in Microsoft Office; familiarity with secretarial software is an advantage.

Good command of English & Mandarin.

Soft Skills

Detail-oriented, responsible, and organized.

Able to handle confidential matters with integrity.

Strong communication and teamwork skills.

Your application will include the following questions :

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Company Secretary Assistant?
• Which of the following Microsoft Office products are you experienced with?
• Do you have secretarial experience?
• How would you rate your English language skills?
• Which of the following languages are you fluent in?

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