Personal Assistants to Chief Technical Officer

Overview

A Personal Assistant to the Chief Technical Officer in a construction company plays a critical role in providing administrative, organizational, technical support. This role ensures that the CTO who is responsible for overseeing all technical aspects of the company's construction projects and innovation can operate efficiently and focus on high-level strategic work.

Responsibilities

• Manage the CTO’s calendar, schedule meetings, and coordinate travel and site visits.
• Handle email and communication on behalf of the CTO, prioritize messages and draft responses.
• Organize and maintain technical files, project documentation, drawings, and reports.
• Coordinate with project managers, engineers, and site staff to collect progress updates and reports.
• Assist in preparing technical presentations, client proposals, and internal reports.
• Track deadlines, project milestones, and action items to support timely decision-making.
• Act as a liaison between the CTO and internal departments such as contract team, procurement, HR, and finance.
• Communicate with external stakeholders including consultants, contractors, and clients.
• Maintain confidentiality of sensitive business and personnel information.
• Support research and documentation for new technologies, tools, or technical standards.
• Help manage digital systems and tools document control platforms, project management software.

Job Requirements & Qualifications

Notes

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