PERSONAL ASSISTANT TO MANAGING DIRECTOR (MD)

PERSONAL ASSISTANT TO MANAGING DIRECTOR (MD)

Overview

Managing MD’s schedule by scheduling and coordinating appointments, meetings, and travel arrangements. Acting as a primary point of contact between MD’s and internal / external stakeholders. This may involve screening phone calls, responding to emails on behalf of Director, and drafting correspondence. Organizing and preparing materials for meetings, including agendas, presentations and documents. Taking meeting minutes and following up on action items may be required. Handling all aspects of MD’s travel arrangements, including booking flights, accommodations, transportation and preparing travel itineraries. Managing and organizing documents, files, and other information relevant to MD’s work. Prioritizing tasks and deadlines to ensure that important matters are addressed in a timely manner. Maintaining strict confidentiality regarding sensitive information and discussions, both within the organization and external parties. Planning and coordinating corporate events, conferences, and other special occasions involving MD’s. Handling Director’s expenses and processing reimbursement. Managing urgent requests outside of regular work hours, such as emergency situations, last-minute travel changes, critical business decisions, media inquiries, personal matters and legal or regulatory issues. Handling various ad-hoc tasks and projects as assigned by the MD’s, which may include personal tasks or projects unrelated to work. Qualifications

Diploma / Degree in Business Administration, Management, or related field preferred. Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-suite Executives. Maintain strict confidentiality of sensitive information and schedules, adhering to company policies and regulations. Demonstrate flexibility to changing priorities, deadlines, and work environments, adjusting approach as needed to meet evolving needs. Possess excellent time management skills, able to efficiently prioritize tasks and meet deadlines while maintaining a high level of accuracy and attention to detail. Exhibit strong problem-solving skills, able to anticipate potential issues and proactively seek solutions to overcome obstacles. Possess strong networking skills, able to build and maintain relationships with key contacts, both internally and externally, to facilitate successful arrangements and collaborations. Stay updated on new software applications and technology platforms to support evolving business needs. Excellent communication skills in Mandarin and English, with proficiency in additional languages being advantageous. Notes

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