Senior Specialist, Procure To Pay (Accounts Payable)

Overview

To ensure accurate and timely processing of vendor invoices, staff claims, and payments in compliance with company policies and accounting standards. The role is responsible for maintaining proper payable records, supporting month-end closing, and ensuring effective communication with internal stakeholders and external vendors. Responsibilities

Process vendor invoices, staff expense claims, and supplier payments accurately and timely. Verify supporting documents (purchase orders, delivery orders, contracts) before posting invoices. Match invoices with purchase orders and resolve discrepancies with procurement and relevant departments. Record and update accounts payable transactions into the accounting system. Monitor accounts payable aging and follow up on outstanding items. Assist in preparation of payment runs (cheques, GIRO / online transfers). Reconcile vendor statements and resolve any billing or payment issues. Support monthly closing activities (accruals, reclassifications, reconciliations). Ensure compliance with internal control policies and statutory requirements (e.g., GST input claims). Maintain proper filing and documentation of payables records for audit purposes. Assist in audit queries and provide necessary schedules / reports when required. Perform ad hoc tasks as assigned by the Accounts Payable Supervisor / Finance Manager. Requirements

Diploma or Degree in Accounting, Finance, or related discipline. 1–3 years’ experience in accounts payable or accounting data processing (fresh graduates with internship experience may be considered). Knowledge of accounting software (SAP, Oracle, NetSuite, or similar ERP) is an advantage. Proficient in Microsoft Excel and other MS Office applications. Detail-oriented, accurate, and able to work under pressure to meet deadlines. Strong interpersonal and communication skills to liaise with vendors and internal teams. Team player with a positive attitude and willingness to learn. Accuracy and attention to detail Time management and organization Problem-solving skills Ability to work independently and in a team

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