Purchasing Executive

DUTIES AND RESPONSIBILITIES

• Perform sourcing of alternative suppliers (due to quality issues, out-of-stock items, tender requirements, single supplier situations, or cost-saving initiatives etc.).
• Manage vendor registration, follow up, and evaluate documents.
• Responsible for conducting the Annual Supplier Assessment, including evaluation of quality, delivery performance, and compliance with Corrective and Preventive Action Reports (CPAR).
• Arrange audits for QA to audit supplier sites.
• Provide material costing to R&D and Accounts department.
• Coordinate with the Planning department to obtain forecasts to avoid out-of-stock (OOS) for import items.
• Manage the end-to-end Purchase Order (PO) process, including issuance, SST applicability check, timely emailing to suppliers, obtaining approvals, making amendments as requested, confirmation of supplier acknowledgment, and following up on long-pending POs with end users.
• Follow up on quotation requests submitted to vendors.
• Compile and evaluate prices, specifications, and contracts.
• Ensure timely delivery by following up on supplier delivery status according to lead time.
• Arrange transportation for suppliers who unable to deliver.
• Inform suppliers of rejected items, coordinate collection and replacement.
• Ensure issuance of credit notes, and follow up on CPAR replies.
• Request and follow up on incomplete documents (e.g., DOs and invoices) from suppliers.
• Ensuring accurate vendor billing by matching Purchase Orders (PO), Delivery Orders (DO), and invoices.
• Key in vendor bills into ERP system and submit the completed invoices to the Accounts team.
• Following up on payment status with the Accounts department.
• Submit and follow up on sample testing with R&D department.
• Follow up with QAS form (RM).
• Manage petty cash (COD / Online platform purchases).

JOB REQUIREMENTS

#J-18808-Ljbffr