ABOUT THE ROLE
We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our CEO. This role offers flexibility in work location while requiring availability during standard office hours for both home and office-based tasks. The ideal candidate will be a self-starter who can manage multiple priorities, handle sensitive information with discretion, and take initiative to ensure smooth operations across both professional and personal matters.
WORK ARRANGEMENT
Flexible remote and on-site work during office hours (9am - 6pm). Must be available to travel to home (Shah Alam area) and office (Mid Valley City, KL) as needed.
KEY RESPONSIBILITIES
1) Administrative & Household Management
- Schedule and coordinate home maintenance activities and household services
- Process and manage bill payments
- Book appointments and reservations for restaurants, medical appointments, and personal needs
- Conduct research on various topics and compile findings as assigned
2) Document & Information Management
Follow up proactively with internal and external parties for pending documents and responseOrganize and maintain Google Drive folder structure to ensure easy access to important filesFile and track important documents, contracts, and records systematicallyMonitor and alert on deadlines for renewals, submissions, and critical action items3) Errands & Coordination
Pick up and deliver documents between home, office, and third-party locationsRun errands for office supplies, personal items, and family-related needsBe present at home for service appointments and coordinate with contractorHandle courier pickups, deliveries, and shipment coordination4) Executive Support
Prepare materials and documents for meetings when requiredTrack action items from meetings and follow up on completionCoordinate with team members on administrative and logistical mattersArrange comprehensive travel bookings and itineraries for business and family tripMaintain basic expense tracking and prepare reports as neededREQUIRED QUALIFICATIONS
3-5 years of experience as Personal Assistant or Executive Assistant, preferably supporting senior executives or foundersOwn car and valid driving license - must be comfortable driving around Klang ValleyHighly organized with exceptional attention to detailProactive problem-solver who anticipates needs and takes initiativeStrong proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)Experience with cloud-based tools and quick to learn new applicationsDemonstrated trustworthiness in handling confidential and sensitive informationExcellent written and verbal communication skills in English and MandarinAble to work independently with minimal supervisionFlexible and adaptable to changing prioritiesIDEAL CANDIDATE TRAITS
Takes ownership of tasks from start to finishStays calm under pressure and manages competing priorities effectivelyAnticipates needs before being askedMaintains a high standard of quality and accuracyRespects confidentiality and exercises sound judgmentProfessional, reliable, and punctualTO APPLY
Please submit your resume along with a brief cover letter explaining why you would be a great fit for this role. In your cover letter, please include an example of how you've proactively solved a problem or improved a process in a previous PA / EA role.
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