Senior Executive, Corporate Events

Job Purpose :  Assist in

the planning, development, coordination, execution and reporting of

corporate events, special flagship events, exhibitions and visits.

The job also requires meticulous execution planning, detailed

documentation and frequent updates / reporting to the head of

department (HOD) and inter-division

coordination.

Key

Responsibilities :

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Event

Management

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Respond / Attend / Evaluate

event requests (internal and

external)

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Assist in preparing event

concept proposals for management’s

approval

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Assist in preparing the

event’s scope of work for the procurement of vendor

services

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Prepare a detailed event

checklist with a timeline to ensure efficient preparation and

execution of

events

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Coordinate with external

vendors and monitor their deliverables to ensure that event needs

and requirements are well managed and within

budget

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On-site roles : Assume an

active on-site presence to oversee event operations, ensuring the

smooth execution of event setups and floor

management

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Efficiently coordinate

with third-party vendors, troubleshoot issues, and ensure the

flawless execution of

events

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Analyse issues or

potential problems faced in event coordination / execution and

propose

recommendations

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Post Event Evaluation :

Conduct thorough post-event evaluations, documenting event

proceedings and gathering valuable feedback for continuous

improvement.

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Analyse event performance metrics and post-event feedback

to identify areas of improvement in the event

outcomes.

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Conduct after-action

review to ascertain areas of strength and weaknesses related to the

management of the

projects.

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Financial Oversight :

Ensure proper procurement and payment, issuances of purchase

orders, invoices, and relevant financial documentation processes

are being observed.

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Complete post-event

administrative tasks, including preparing event

reports.

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Contribute to ad-hoc

projects as assigned, collaborating across departments for seamless

project execution.

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Update the database of

contacts / leads from events and related

activities.

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Exhibition

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Respond / Attend / Evaluate

visit

requests

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Liaise with internal

teams, external vendors, and partners to ensure seamless execution

of events, including managing relationships and negotiating

contracts.

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Overseeing the planning,

implementation, and evaluation of the exhibition's requirements,

ensuring they align with the company's objectives and

budget.

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Coordinating logistical

elements such as venue selection, booth design and setup, catering,

audiovisual requirements, and

transportation.

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Working with the

marketing team to develop strategies for promoting exhibitions,

including online and offline marketing efforts to attract

attendees.

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Developing and managing

event budgets, ensuring expenses are within budgetary constraints

and identifying cost-saving

opportunities.

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Overseeing on-site

operations during events, including preparing a schedule, managing

staff, handling inquiries, and troubleshooting any issues that

arise.

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Conducting post-event

evaluations to assess the success of exhibitions, gathering

feedback, and identifying areas for

improvement.

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Ensuring events comply

with relevant regulations and safety standards, and identifying and

mitigating potential

risks.

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Visit

Coordination

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Respond / Attend / Evaluate

visit

requests

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Liaise with relevant

parties from both internal and external for visit

arrangements

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Prepare agenda, solicit

relevant hosts, presenters and representatives from internal

departments that meet visit

objectives

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Coordinate logistics with

various internal and external parties for pthe preparation of the

visits

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Ensure venue readiness to

welcome visitors and create a wholesome MRANTI experience for the

guests

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Internal and External Stakeholders Coordination

(relating to events led or supported by

MRANTI)

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Establish and strengthen

relationships with event stakeholders and

partners

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Serve as the initial

point of contact for event and visit

requests

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Coordinate with internal

and external parties to ensure the smooth execution of visits and

events.

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Develop event communication plans for internal

stakeholders.

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Execute additional

assignments / projects / initiatives from time to time as agreed with

the HOD

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Collaborate with

cross-functional division to create essential event and visit

documents, and ensure all requirements are meticulously

addressed

Qualification

and

Experience :

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Diploma or Degree in

Event / Communication / Advertising / Marketing / Hospitality or a

relevant field of

studies

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Required : Presentation

skills, problem-solving techniques, and comfortable using Microsoft

Office.

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Excellent communication

skills, both oral and written in English and Bahasa

Melayu.

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5 years of

experience in events and developmental

programmes

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Possessing own

transport.

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Ability to work

independently and be a great team

player

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Responsible, organised,

and attention to

detail.