Office administrator

Overview

We’re looking for an Office Administrator to manage daily operations and ensure our workplace runs efficiently, safely, and smoothly. This role plays a key part in creating a clean, organized, and welcoming environment for both employees and visitors. You’ll support facilities management, general administration, and contribute to a positive employee experience.

Responsibilities

• Oversee daily office operations and maintain a well-functioning, organized workspace.
• Monitor and replenish office supplies; ensure meeting rooms and shared spaces are clean and ready for use.
• Manage mail distribution and coordinate courier services.
• Maintain access systems, lockers, and seating arrangements.
• Conduct routine checks to ensure facilities and equipment are in good condition.
• Support onboarding and offboarding processes from a workplace and facilities perspective.
• Liaise with vendors for maintenance, cleaning, minor repairs, and pantry restocking.
• Ensure pantry and catering standards meet company expectations and budget.
• Coordinate regular inspections of office furniture and equipment.
• Enforce health and safety protocols, including upkeep of first aid kits and fire safety gear.
• Oversee maintenance of office plants and festive decorations.
• Assist employees with general office-related inquiries.
• Collaborate with the finance team on invoice processing and related documentation.
• Manage meeting room schedules and support team coordination.
• Participate in internal projects and company-wide administrative initiatives as needed.

Ideal Candidate

Workplace Culture

Seniority level

Entry level

Employment type

Full‑time

Job function

Administrative

Industries

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