Project Document Controller

To manage all technical documentation flow of the engineering, project management and construction staff in order to ensure documents control within Company standards and common engineering practices.

Responsibilities

Working with VARIOUS projects across Malaysia, can be based on or off-site and manage priorities among different projects.

Receives and issues documents under transmittal, externally and internally according to document distribution matrix;

Ensures that all projects / engineering documents are well checked and submitted on time prior to documents submission due date;

Ensures that all documents have no errors in filenames, revisions, submissions, etc before submitting it to any party to avoid confusion;

Ensures that controlled copies of latest approved documents and drawings are given to the appropriate staff, contractors and suppliers as applicable;

Develops and maintains the projects department document control register;

Records and files all documentation between the projects department, contractors, suppliers & Independent construction control consultants;

Allocates document numbers to internally prepared documents and incoming documentation;

Maintains updated records of all approved documents and drawings in the Document Archive with easy traceability;

Maintains the files and control logs as required by the project procedures.

Assisting input of current and upcoming document status to update in monthly report.

Compile delivery orders and consignment notes based on equipment arrival onsite.

Compile and organise of supplier documents for easy tracking.

Generation and submission of emails, reminder letters, minutes of meeting if required.

Maintain the documents and drawings under safe custody without any damage and back up project data at interval.

Requirements

Diploma in a related discipline / Degree in engineering field;

Familiar with capital project phases and basic methods of archiving and documents administration;

Good knowledge of English, B.M, and Mandarin (need to work closely with counterparts from China); (mandarin not required)

Minimum 2 years of administrative experience.

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