Secretary to Executive Director

Job Overview

The role of a Secretary to Executive Director involves providing administrative and secretarial support to a company's director or executive.

Job Description

The job description may vary depending on the organization, but the following are some typical duties and responsibilities :

• Manage the Director's Calendar : Scheduling and organizing appointments, meetings, and events for the Director.
• Communication Management : Coordinating and screening all communications, including emails, phone calls, and letters, and handling them as appropriate.
• Document Management : Preparing reports, letters, presentations, and other documents for the Director's review and approval.
• Travel Arrangements : Planning and organizing travel arrangements, including flights, accommodation, and transportation.
• Meeting Coordination : Organizing and preparing agendas, taking minutes and following up on action points from meetings.
• Correspondence Management : Drafting and preparing correspondence, responding to inquiries, and ensuring timely responses to requests.
• Filing and Record-Keeping : Maintaining and updating records, files, and databases, and ensuring that they are accurate and up-to-date.
• Confidentiality Management : Maintaining confidentiality and discretion at all times, especially when handling sensitive or confidential information.
• Liaison : Acting as the liaison between the Director and other staff members, external stakeholders, and clients.
• Miscellaneous Tasks : Undertaking any other duties as assigned by the Director, which may include personal errands or special projects.

Job Requirements

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