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Purchasing Executive

Purchasing Executive

RADICAL Internetwork SDN BHDBayan Lepas, Penang, Malaysia
30+ hari lalu
Penerangan pekerjaan

RESPONSIBILITIES

JOB HIGHLIGHTS

1. Sales Order & Project Coordination

  • Open Sales Orders (SO) for every new project and new Purchase Order (PO) received from clients.
  • Update and ensure SO details are accurate and updated with billing, delivery, and project references.
  • Coordinate closely with project teams to align procurement and delivery timelines with site progress.
  • Provide pricing support and material options to project teams as required.

2. Procurement & Supplier Management

  • Source, evaluate, and liaise with suppliers for construction materials.
  • Raise and process Purchase Orders (PO) according to project and department needs.
  • Follow up on material lead times, confirm order accuracy, and handle discrepancies or return issues.
  • Maintain strong supplier relationships and up-to-date supplier databases.

    • 3. Logistics & Delivery Handling

  • Coordinate and monitor lorry arrangements and delivery schedules to ensure timely delivery to sites and clients.
  • Track deliveries, update schedules, and liaise with transporters, drivers, and site teams.
  • Handle delivery documentation such as Delivery Orders (DO), consignment notes, and transport records.
  • Plan and manage logistics for bulky or urgent materials, including last-minute requests.
  • Handle import shipments :
  • Liaise with freight forwarders and customs brokers for shipment coordination.
  • Ensure accurate preparation and submission of import documents such as Bill of Lading (BL), Commercial Invoice, Packing List, and Delivery Order.
  • Follow up on customs clearance (K1 form) and ensure timely release of goods.
  • Track ETA of containers or airfreight and coordinate transport to warehouse or site upon clearance.
  • Ensure all import records are properly filed and comply with company SOP and government regulations.

    • 4. Material Preparation, Inventory & Warehouse Control

  • Coordinate with the warehouse team to prepare and arrange materials for site use based on approved requests and project schedules.
  • Monitor stock movement and ensure accurate stock issuance in the system after invoicing is completed.
  • Perform Goods Received Note (GRN) entry and update system records upon item receipt.
  • Assist Warehouse team in managing stock levels, identifying shortages, and coordinating reordering when needed.
  • Handle stock returns, excess materials, and non-conforming items according to SOP.
  • Ensure all inventory records are accurate, updated, and compliant with audit and ISO requirements.

    • 5. Billing & Invoicing

  • Follow up with project teams and site supervisors on job status for timely invoicing.
  • Update system records accurately to reflect real-time inventory and billing status.
  • Prepare and process customer invoices accurately based on completed works or delivered items.
  • Support finance or accounts team with any required documentation for payment follow-up.

    • 6. Documentation, Filing & ISO Compliance

  • Maintain proper documentation and records for POs, DOs, invoices, and supplier files.
  • Ensure all administrative work, including filing, complies with internal policies and ISO requirements.
  • Involve during audits process or internal checks by providing necessary documentation.
  • Communicate and coordinate across departments including site, project, finance, and warehouse teams.
  • Provide support to project managers or team leads on procurement and site coordination matters.
  • Evaluate supplier performance periodically to ensure consistent quality, cost, and service delivery follow company ISO.
  • Perform general administrative tasks such as document filing, data entry, and record maintenance.

    • OTHERS

  • Perform other ad hoc duties or tasks as assigned from time to time.
  • To comply with any instructions issued by the Company as long as they do not conflict with existing legislation.
  • All changes in the field of assignment will be updated and notified from time to time by the Management of Radical Internetwork Sdn Bhd.

    • CORE COMPETENCIES

  • Candidate should possess at least a bachelor’s degree in business administration, Supply Chain Management, or a related field.
  • At least 2 years of experience in purchasing, procurement, or supply chain management.
  • Strong negotiation and communication skills.
  • Excellent analytical and problem-solving abilities.
  • Proficiency in Microsoft Office and procurement software.
  • Knowledge of relevant regulations and best practices in purchasing.
  • Required language : English, Bahasa Malaysia, Mandarin (Preferred).

    • Job Types : Full-time, Contract

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