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Personal Assistant to GED

Personal Assistant to GED

Progressive Impact Corporation BerhadShah Alam, Selangor, Malaysia
14 jam yang lalu
Penerangan pekerjaan
  • Assist in the coordination of the Group Executive Director's (GED) schedule, correspondence, appointments, meetings, travel arrangements, communications, and other business requirements.
  • Manage GED Office database and filing systems.
  • Maintain office supplies and manage office inventory.
  • Maintain strict confidentiality and interact professionally with all levels of management and staff.
  • Ensure Corporate Office facilities are always in good working condition (including photocopier, fax machine, and door access).
  • Perform any other duties as reasonably required by the GED.
  • Administration support : maintain databases, office supplies, and ensure timely payments.
  • Procurement support : coordinate with internal departments, manage budgets, source materials, review purchase requests, liaise with vendors, issue purchase orders, resolve issues, and maintain procurement records.

    • Qualifications

    Education & Qualifications

    • Diploma / Degree in Business Administration, Management, or related field.
    • Training or certification in office administration, procurement, or records management is an added advantage.

      • Experience

    • Minimum 3–5 years of experience in administrative support, office coordination, or executive assistance.
    • Experience in handling procurement processes, vendor management, and basic finance / payment tracking.

      • Skills & Competencies

    • Strong organizational and multitasking skills.
    • Excellent communication skills (written and verbal).
    • High level of confidentiality, integrity, and professionalism.
    • Proficient in MS Office Suite and database management systems.
    • Knowledge of procurement procedures and vendor management.
    • Ability to manage schedules, events, and office operations efficiently.
    • Flexibility to work extended hours when required.
    • Ability to perform ad-hoc duties outside normal responsibilities (e.g., driver duties).

      • Personal Attributes

    • Detail-oriented and proactive.
    • Strong interpersonal skills to liaise across all levels of staff and management.
    • Adaptable with a willingness to take on additional responsibilities.
    • Strong problem-solving and decision-making skills.
    • Willingness to work extra hours and follow the GED's schedule, including outside regular office hours when necessary.
    Buat amaran kerja untuk carian ini

    Personal Assistant • Shah Alam, Selangor, Malaysia