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Human Resources and Administration Executive

Human Resources and Administration Executive

Kens ApothecaryKuala Lumpur, Kuala Lumpur, Malaysia
5 jam yang lalu
Penerangan pekerjaan

Human Resources and Administration Executive

As the Human Resources and Administration Executive, you will play a vital role in supporting the HR Manager in executing end-to-end HR operations. This includes recruitment, onboarding, training, performance management, payroll coordination, employee relations, and retail workforce support. You will act as a key liaison between corporate HQ and retail teams, ensuring alignment with company values and operational excellence.

Key Responsibilities :

  • Talent Acquisition & Onboarding

Assist in full-cycle recruitment for both corporate and retail positions (sourcing, screening, interviewing, reference checks).

  • Coordinate onboarding processes including orientation, documentation, and retail-specific induction.
  • Maintain up-to-date job descriptions and manpower planning data.
  • Employee Relations & Engagement

    • Support the HR Manager in managing employee relations matters in a proactive and confidential manner.

  • Assist in planning and executing staff engagement programs, wellness initiatives, and internal communications.
  • Conduct employee surveys, feedback sessions, and exit interviews.
  • Training & Development

    • Coordinate and track training programs for retail and HQ employees (e.g., product training, soft skills, compliance).

  • Work closely with Retail Training team and Brand Managers to ensure delivery of brand training and performance coaching.
  • Maintain training records and evaluate effectiveness of learning programs.
  • Performance Management

    • Assist in the annual and mid-year performance review process, including goal setting, evaluation support, and documentation.

  • Monitor probationary reviews and ensure timely follow-ups with department heads and store managers.
  • Payroll & HR Admin

    • Collaborate with finance / payroll team to ensure accurate and timely payroll processing, attendance, and claims management.

  • Maintain HRIS and employee records (contracts, leaves, benefits, disciplinary actions).
  • Support monthly HR reports, headcount reports, and audit requirements.
  • Compliance & HR Policies

    • Ensure HR practices align with Malaysian labor laws and company policies.

  • Assist in updating employee handbooks, SOPs, and HR guidelines.
  • Maintain confidentiality and integrity in handling employee data and sensitive issues.
  • Retail HR Support

    • Serve as a point-of-contact for store managers on HR-related matters (rosters, leave, staffing, discipline).

  • Conduct retail visits and periodic HR audits to ensure compliance and morale.
  • Support festive period recruitment, scheduling, and staff planning.

    • Requirements :

    Education & Experience :

  • Degree in Human Resources, Business Administration, Psychology, or related field.
  • 1–2 years of HR experience, preferably in retail, FMCG, or lifestyle industry.

    • Skills & Attributes :

  • Strong interpersonal and communication skills (Bahasa Malaysia and English required; Mandarin is an added advantage).
  • Good understanding of HR best practices and Malaysian labor regulations.
  • High level of discretion, integrity, and professionalism.
  • Hands-on, proactive, and able to work in a fast-paced retail environment.
  • Proficient in Microsoft Office Suite and HRIS systems (e.g., Info-Tech, Kakitangan, etc.).
  • Ability to multitask and manage priorities across corporate and retail functions.

    • Seniority level : Associate

    Employment type : Full-time

    Job function : Human Resources and Administrative

    Industries : Retail and Retail Luxury Goods and Jewelry

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    Buat amaran kerja untuk carian ini

    Human Resource Executive • Kuala Lumpur, Kuala Lumpur, Malaysia