Corporate Secretarial - All Roles •

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It's never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business - to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we're absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team at various levels as Company Secretary where the roles are based in Kuala Lumpur, Malaysia. This full-time and permanent position offers regional coverage, allowing you to make a significant impact to our Corporate Secretarial department and its growth.

Key Responsibilities :

• To attend meetings independently whenever required.
• To ensure strict adherence to internal policies / SOPs by team members.
• Identifying and highlighting potential risks to Senior Managers and Directors and recommending necessary action when necessary.
• Ensure timely billing (including the capture of all OPEs incurred) and collections.
• Ensure best practice of corporate governance and compliance with statutory / regulatory requirements.
• To ensure all clients’ documents and records are properly always filed in the statutory records as well as performing proper housekeeping of clients’ records.
• To participate in recruitment interviews and exercises.
• To conduct or facilitate trainings when required.
• Meeting potential clients and prepare proposals and quotations for new projects.
• Providing timely dissemination of information and messages from Senior Management to team members.
• Supporting Senior Manager and Directors in their absence.
• To ensure formal acknowledgment of client’s request, queries, correspondences within 24 hours and revert with answers no later than 2 working days.
• Any other tasks assigned by Management.

Associate Director / Director (C1 / C2)

Key Requirements :

Company Benefits :

Referral fee :

The referral fee is not applicable for non-technical positions such as administrative / clerical, receptionist, dispatch, drivers, general cleaners, fixed-term contract, or internship opening. The referral fee is not entitled for Job Grade C employees. The referral fee is not entitled if you are referring to prospects for your direct report.

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