HR & Admin Officer

Responsibilities

• Support full-cycle recruitment activities including job posting, candidate screening, interview coordination, and preparation of offer letters.
• Maintain and update employee records, personnel files, and HR system databases.
• Track and compile attendance, leave, overtime, and allowances; assist in monthly payroll processing.
• Draft HR documentation including confirmation letters, warning letters, memos, transfer / promotion letters, etc.
• Support investigations and disciplinary processes for issues such as misconduct, absenteeism, and complaints.
• Educate and brief local and foreign workers on company policies, SOPs, and workplace regulations.
• Handle permit renewal, FOMEMA, insurance, and passport matters for foreign workers.
• Liaise with government agencies (JTK, Immigration, EPF, SOCSO, DOSH, HRDCorp) on statutory submissions, inspections, and license renewals.
• Manage company licenses, hostels, and vehicle records; ensure compliance with Akta 446 and internal policies.
• Coordinate with internal and external parties for general admin tasks and employee engagement events.
• Maintain inventory of office supplies and supervise office cleanliness and cleaner schedules.
• Assist in logistics such as internal transport, clinic appointments, and travel arrangements for executives.
• Ensure proper filing and documentation control for HR and administrative records.
• Identify workplace health and safety concerns and escalate for corrective action.

Job Requirements

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