Executive Assistant (Hybrid)

AppreciousPetaling Jaya, Selangor, Malaysia

9 jam yang lalu

Penerangan pekerjaan

Executive Assistant (Hybrid)

Work Arrangement : Hybrid (3 days in office, flexible remote days) Experience Level : 2–3 years in Administration / Purchasing / Operations Location : Klang Valley, Malaysia

Key Responsibilities

Admin & Financial Coordination

Create and manage QuickBooks quotations, invoices, bills, and journal entries accurately and on time.
Maintain up-to-date data entry for accounting and financial tracking.
Ensure all client and vendor documents are properly organized in shared folders.

Vendor & Purchasing Support

Source and compare vendors, quotations, and shipment options (local and international).

Manage purchase orders , shipping timelines, and inventory documentation.

Coordinate with suppliers on order progress and payment schedules.

Client & Sales Support

Support proposal preparation and client follow-ups to ensure smooth project flow.

Assist in outreach strategies for new leads or partnerships.

Track sales documents and follow through on client-side administration.

Internal Operations

Prepare and maintain SOP documents for admin, HR, and purchasing processes.

Support the CEO in coordinating small projects, online transactions, and team-related activities.

Help identify and implement process improvements using AI tools or automation ideas.

(Apply now at #J-18808-Ljbffr

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Executive Assistant • Petaling Jaya, Selangor, Malaysia