Agency Events & Promotions Executive

Job Description

1.      Campaign Preparation & Designing

Ø    Design and prepare campaign posters, countdown posters, and qualifiers templates, on a daily / monthly, mid-month and yearly basis.

Ø    Prepare announcement slides at every 1st, mid and month end.

Ø    Any campaign / flyers in ad-hoc basis.

Ø    Assist as an when needed both HOA for urgent announcements / incentives.

Ø    Design items including A&I book covers, templates, t-shirts, lapel pins, and travel packs.

Ø    Develop logos for eg : "Winning as One." for 3 consecutive years.

2.      Communication

Ø   Communicate on daily APE by ranking [CAMs / UMs / MEs / Rookies] report to HOAs / RHs / BDMs via various channels such as WhatsApp, email, myBiz.

Ø   Communicate daily and as an when there is additional information on achievement of agency for on monthly / quarterly / yearly campaign to boost up agency / branches spirit to achieve further.

Ø   Communicate on daily APE by ranking [CAMs / UMs / MEs / Rookies] report to HOAs / RHs / BDMs via various channels such as WhatsApp, email, myBiz.

Ø   Communicate daily and as an when there is additional information on achievement of agency for on monthly / quarterly / yearly campaign to boost up agency / branches spirit to achieve further.

Ø   Managing latest information [Campaign / incentives / latest information] is updated promptly via myBiz / WhatsApp and communicated to HOAs / RHs / BDMs.

Ø   Assist on communication with internal / external partners whether for premium items / campaign materials / top PP photo wall etc.

Ø   Communicate with BDMs / Agency leaders / Qualifiers on latest photo / details for daily campaign announcements / posters publications such as MDRT / MRA / MRU / MRME / PP / The Club_Super Club / other on-going campaign.

Ø   Notifying / reminding all BDMs on complying with our standard guidelines on doing communications / flyers etc.

1.      Events

Ø Create and design backdrops, lanyards, other branding materials for events (such as Kick-Start, AAA, CEC and other ad hoc campaign / incentives).

Ø Main PIC to liaise with vendor on preparing of yearly or ad-hoc video for campaigns / incentives.

Ø Designing yearly theme logo / campaign / incentives flyers for daily / monthly / quarterly and yearly announcements.

Ø Flyers on latest updates of campaign / incentives / updates

Ø Managing events photo collage.

2.      Payment Process

Ø   Payment processes from preparing of purchase requisitions >

compiling supporting documentation >

payment requisitions.

Ø   Follow up on requesting supporting documentation for preparation of purchase requisitions.

Ø   Liaise with respective vendors for purchase of premium items / campaign materials etc.

1.      Administrative & Reporting

Ø   Prepare daily reports in PDF format [APE daily report for CAMs / UMs / MEs / Rookies

Ø   Filing on all payment related for ad hoc / yearly audit review.

Ø   Assisting Izzudin on doing vendor assessment.

Ø   Preparing campaign summary for communication to relevant departments to prepare for reports / payments

Ø   Managing agency force individual photo library.

2.      Top PP

Ø   Collect agents’ images from BDM’S

Ø   Manage design work for Top PP recognition with vendor.

Ø   Obtaining list of qualifiers from BAT to communicate to respective branch

3.      Other Ad-Hoc Function

Ø   Emcee for virtual announcements on Microsoft Teams for monthly and mid-month updates. (Only If needed)

Ø   Pack and dispatch items for courier when required.

Ø   Create Google Forms surveys for feedback and data collection.

Ø   Assist in preparing circulars and offer letters, in the absence / as an when needed of Siti Zulaikha.

Ø   Assist in division events for members of CAO as an when needed.

Requirements

• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with design tools is a plus.
• Creative thinking and problem-solving abilities.
• Strong organizational skills and attention to detail.
• Ability to multitask and work in a fast-paced environment.
• Enthusiasm for learning and a proactive attitude.

Benefits

EPF Contribution : 15% from the Company

Annual Leave : 21 days per year

Comprehensive Insurance : Coverage for employees, with extension to spouse and children

Outpatient Coverage : Unlimited for employees

Dental & Optical : Annual allowance provided

On-site Company Gym : Free access for all employees