Operational Buyer - Procurement Hub

Operational Buyer - Procurement Hub page is loaded## Operational Buyer - Procurement Hublocations : Penang, Malaysiatime type : Full timeposted on : Posted 2 Days Agojob requisition id : JR Frencken Group Limited (FGL) is a Global Integrated Technology Solutions Company focusing on the Aerospace, Analytical, Automotive, Healthcare, Industrial, Industrial Automation, Life sciences and Semiconductor segments. Offering global integrated design, prototyping, NPI, manufacturing and supply chain solutions. Frencken’s success is attributed to its technology, operations excellence and employees, and the quality of its leadership.

• 1) Transactional Purchasing Execution
• Create and process purchase orders based on MRP triggers or approved requisitions.
• Perform PO amendments (e.g., quantity, delivery dates) in alignment with SLA timelines.
• Confirm order status with suppliers and ensure timely acknowledgments.
• Follow up on outstanding orders, coordinate reschedules, or escalations as needed.
• Maintain accurate and updated open order books for assigned categories / sites.
• 2) Supplier Communication & Support
• Act as the first point of contact for suppliers regarding routine orders, acknowledgments, delivery reminders, and general documentation.
• Escalate any delivery delays or deviations to relevant site buyers.
• Support documentation needs related to order confirmation, shipping documents, and routine issue resolution.
• 3) System & Data Maintenance
• Maintain supplier master data, pricing records, lead times, and item info in the ERP system.
• Ensure all transactions are recorded in compliance with procurement policies and audit standards.
• Generate operational reports (e.g., PO status, delivery performance) to support KPI tracking for the hub.
• Compliance & Governance
• Support supplier compliance efforts by tracking declarations (e.g., CBAM, RoHS, REACH, Conflict Minerals) and ensuring timely archiving.
• Ensure procurement activities meet company policy, customer-specific requirements, and regulatory guidelines.
• Follow defined hub workflows, SOPs, and service level agreements to ensure standardized and high-quality service delivery.
• Collaboration & Process Improvement
• Collaborate with site SCM teams, hub colleagues, and the Procurement Hub Manager to continuously improve efficiency and service.
• Participate in process optimization, system testing, and automation-related initiatives when required.
• Contribute to the development of knowledge bases, SOP documentation, and training material for consistent execution.
• Job Requirements :
• Diploma or Bachelor’s degree in Supply Chain Management, Business Administration, or related field.
• Minimum 2 years of experience in operational or transactional procurement roles.
• Strong understanding of ERP / MRP systems (e.g., SAP) and procurement workflows.
• Advanced proficiency in Microsoft Excel; comfortable working with reports and large datasets.
• Experience in a shared services or centralized procurement environment is preferred.
• Attention to detail with a focus on accuracy, data integrity, and follow-through.
• Responsive and service-oriented, with a collaborative mindset.
• Highly organized and consistent in following standard processes.
• Able to prioritize and manage multiple activities simultaneously.
• Knowledge of supplier compliance frameworks and sustainability declarations.
• Experience working with cross-functional and remote / global teams.
• Strong communication skills, particularly in written and verbal English. and proficiency in additional languages (e.g., Mandarin, Dutch) is a plus.
• Careers at Frencken
• Frencken believes that people are one of our greatest assets, and that’s why we believe in finding the right people and investing in them. The day you decide to join us, you become our partner on a journey filled with creativity and breakthrough innovation.Explore your career with us today.

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