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Admin Officer
Malaysian Red CrescentKuala Lumpur, Kuala Lumpur, Malaysia7 jam yang lalu
Penerangan pekerjaanOversee maintenance and security of MRC’s assets, including buildings and land holdings (properties). Manage all agreements, licenses, and related services. Conduct regular inspections to ensure MRC’s properties are well maintained and in good condition. Monitor and maintain office facilities and equipment to ensure proper working condition. Assist in drafting and preparing basic building plans, drawings, and layouts for office facilities or renovation projects. Coordinate with external contractors, consultants, or authorities on matters related to building design, compliance, and safety requirements. Maintain proper records of building plans, property layouts, and technical drawings for reference and future projects. Support management in assessing space utilization and planning improvements for office buildings and facilities. Manage the tendering process for building maintenance, renovation, and service contracts, including preparation of tender documents, evaluation, and recommendation for award. Review, monitor, and manage contracts with suppliers, contractors, and service providers to ensure compliance with agreed terms and organizational policies. Maintain a proper database and filing system of all contracts, licenses, and agreements to ensure accuracy, accessibility, and compliance. Provide administrative and technical support during vendor selection, negotiations, and contract renewals. Ensure all tendering and procurement activities comply with organizational procurement policies, procedures, and governance requirements. Bachelor’s degree / Diploma in Administration, Management, Property / Facility Management, or related field. Minimum 3 of working experience in administrative and property / facility management roles. Experience in tender management, procurement, or contract administration is an advantage. Prior experience in a humanitarian, NGO, or non-profit sector will be an added value. General Administration : 1 year (Required) Drafting, drawings, and layouts building plans : 1 year (Required) Buildings and land holdings : 2 years (Required) Tender, Procurement & Contract Management : 2 years (Required) Bahasa Melayu (Required) English (Required)
We are looking for a passionate and dedicated Admin Officer to support various administrative aspects, including office management, buildings, land, and assets. This position offers an opportunity to work under a respected humanitarian organization, based at the Malaysian Red Crescent Headquarters
Key Responsibilities
A. General Administration
- Manage office stationery and supplies for all departments.
- Prepare PAR for utilities bills on a monthly basis.
- Handle administrative processes and ensure documents are dispatched to Chapters within the given timeframe.
- Support in managing incoming correspondence, ensuring endorsement and distribution to respective departments.
- Support pantry and cleaning stock utilization, including procurement when required.
- Support reception operations to maintain a professional organizational image.
- Ensure reception area and meeting rooms remain neat, organized, and in optimal condition.
- Monitor and coordinate meeting room schedules and bookings.
B. Asset, Building & Facility Management
C. Tender, Procurement & Contract Management
Qualifications & Experience
Experience :
Language :
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Admin • Kuala Lumpur, Kuala Lumpur, Malaysia