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Logistics Coordinator

Logistics Coordinator

Encia Dental SpecialistKuala Lumpur, Kuala Lumpur, Malaysia
15 hours ago
Job description

JOB DESCRIPTION

  • We are recruiting a full-time energetic person who is passionate about organising, problem solving on the spot and happy to make sure details are all perfectly done in any circumstance.
  • We are an education center and community that believes in continuous learning, while creating long lasting relationships. We value empathy and supporting specialists to be the best they can be.
  • In our vision innovation needs to be at the center of education, to keep up with the fast-developing pace of the world.
  • Our new movement is supporting Unified Dentistry, a practice where dental practitioners don't work alone, but in collaboration.
  • Where each of them understands the importance of learning about all disciplines, with the purpose of offering better dental care.
  • Our purpose is to educate, motivate and support dentists to treat their patients as a whole. You will be organising events logistics and give both speakers, professors and participants the joy to learn in a perfectly organised setting.

DOES THIS SOUND LIKE YOU : -

  • You get excited to organise things, juggling details, timelines, people, and you do it all naturally, no stress.
  • You communicate clearly and kindly, whether by phone, email, or face‑to‑face, even when things get busy.
  • You're quick on your feet : when something goes off‑plan, you find a fix fast rather than panicking.
  • You thrive in structure and quality, but you also know how to adapt when surprises arise.
  • You love helping people and you take pride in making every project run smoothly.
  • You're someone who can lead parts of a process (logistics, technical, registration) and pitch in to help wherever needed.
  • You see room to grow, and you want a role with a path forward to grow as well, managing bigger projects or even a team.

    • MAIN MISSION

  • Organise logistics of events, courses, conferences and lectures. Offer support to participants when needed.
  • Learn to act as support for the Customer Experience position when needed (dealing with course participants, hosting events, presenting speakers, etc)
  • General tasks examples : Plan and manage event logistics for in-person, virtual, and hybrid formats : venue, audio-video, catering, transportation, staffing, permits, decor, budgets reporting, etc.
  • Handle vendor relations : solicit quotes, negotiate, manage contracts and fulfilment.
  • Create and maintain event timelines, budgets, materials, suppliers, sponsors and speakers   communications, and post-event follow-ups.
  • Oversee on-site logistics : setup, registration, coordination, troubleshooting, volunteer or staff oversight
  • Support virtual event delivery : webinar platforms, live streaming, technical coordination.
  • Other tasks related to the position.

    • WHAT WE OFFER

  • A lovely team, professional and kind, engaging and supportive.
  • A possibility for growth into a managerial position in the long term.
  • Possibility of sometimes travelling for events when necessary according to schedule.
  • A more casual, less protocolary work environment.
  • The possibility to organise some of your day to day tasks in a more free-style manner while still making sure protocols and deadlines are respected.

    • EXPERIENCE & EDUCATION

  • 3-5 years or more experience in any of : organising projects, project coordination, complex administration (Personal Assistant is also a possibility)
  • Microsoft Excel and any administrative tools
  • Bachelor degree in Management, Business Administration, Public Relations or any other connected field (or equivalent to 5 years+ experience in English speaking environment)
  • Polytechnic Degree is also accepted

    • SKILLS

  • Multitasking oriented & Great organising skills
  • Respecting deadlines and protocols
  • Perfect level of English
  • Able to communicate and write in Mandarin, Malay and English – to liaise with Mandarin speaking clients.
  • Experience in healthcare, medical, wellness environment / Experience in private Private Education (Private English schools) advantages

    • HOW TO APPLY : Email to : /

    Contact No : HR Department)

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    Logistic Coordinator • Kuala Lumpur, Kuala Lumpur, Malaysia

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