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HR & Office Management Assistant

HR & Office Management Assistant

Ideas InternationalKuala Lumpur, Kuala Lumpur, Malaysia
14 hours ago
Job description

Ideas International is hiring! We are looking for a highly organized, resourceful, and proactive HR & Office Management Assistant to join our team. This role plays a key part in ensuring the smooth running of school operations, supporting the academic and administrative teams, and fostering effective communication across departments.

Position Overview

The HR & Office Management Assistant works closely with the management and administrative team to manage staff onboarding, HR compliance, academic coordination, and day-to-day school operations. This position bridges the gap between academic and administrative functions to promote efficiency, quality, and a supportive school culture.

Key Responsibilities

  • Support the Head of Operations in maintaining operational standards, reports, and staff communication
  • Manage staff onboarding processes and implement the policies for teachers
  • Track mandatory training completion (e.g., Child Safety and PSEA / SEA trainings) for staff
  • Collaborate with admin staff to support teachers, manage shared resources, and improve internal workflows.
  • Oversee operational logistics including maintenance, facility readiness, and movements.
  • Draft official documents, internal communications, and policy updates.
  • Assist in recruitment, reference checks, and new staff documentation.
  • Coordinate events such as teacher meetings, orientations, and school social activities.
  • Manage inventory, facility reporting, and incident documentation.
  • Liaise with external partners and other educational stakeholders as and when needed.

Requirements

  • Bachelor’s degree or equivalent qualification in Education, Administration, Management, or HR
  • Experience in school operations, human resources, or project coordination preferred
  • Excellent organizational, documentation, and communication skills
  • Proficiency with Google Workspace (Docs, Sheets, Forms, Drive)
  • Strong attention to detail, professionalism, and confidentiality
  • Ability to multitask and coordinate across academic and administrative teams
  • A collaborative and solutions-oriented approach
  • Contract Details

  • Start Date : Mid November
  • Contract : 6 Months Contract (will be renewed upon performance overview)
  • How to Apply

    Please send your CV and a cover letter to :

    Job Details

  • Senior level : Entry level
  • Employment type : Full-time
  • Job function : Human Resources
  • Industry : Education Administration Programs
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