account & admin assistant / intership

Your job scope is as follows :

• Project support to the sales team in Malaysia and the regional offices
• Assist in preparing shipping documents such as invoices, packing lists, and delivery notes.
• Maintain accurate logistics data and documentation.
• Record and manage the sales report, sales order, and sales dashboard
• Support the preparation and processing of purchase orders (POs).
• Follow up with suppliers regarding order confirmations and delivery schedules.
• Support in preparing reports on purchase activities and supplier performance
• Source for new supplier, negotiate term and price with supplier
• Liaise with Sales, Production team, and Installation team for delivery, installation & shipment.
• Track the order processing status and follow up with relevant departments
• Arrange timely delivery of materials to the factory and work site.
• Responsible for inventory in factory.
• Assist in receiving and logging new Purchase Orders (POs) from customers or internal departments
• Support the monitoring of customer accounts for delayed or missed payments
• Communicate with customers regarding outstanding balances and payment issues.
• Record and track incoming payments from the client
• Maintain accurate records of all AR transactions and correspondence
• Help maintain accurate employee attendance records, process documentation, and support HR compliance initiatives

Requirements :

Your CV must include