HR Executive / Senior Executive / Assistant Manager

To manage end-to-end payroll and recruitment activities for store, warehouse and head-office employees, ensuring accurate payroll processing, timely hiring, and compliance with retail HR standards. This role supports a high-volume workforce and fast-paced supermarket operations.

Key Responsibilities

Process monthly payroll for multi-location employees (Branches & HQ)

Validate attendance, rosters, overtime, and incentive payments

Process new joiners, transfers, promotions & full-and-final settlements

Ensure payroll accuracy, confidentiality & timely payout

Coordinate with finance for payroll submissions & reconciliations

Ensure compliance with local labour laws & payroll regulations

PF / ESI / SSS / WPS, tax deductions — depending on country

Support statutory audits, internal audits & payroll documentation

Prepare manpower and payroll MIS reports (OT, absenteeism, cost reports)

Responsible for bulk hiring for supermarket roles :

Cashiers, Merchandisers, Store Associates, Delivery / Drivers, Warehouse staff, Supervisors, etc.

Source candidates via job portals, referrals, walk-ins, social media

Coordinate recruitment agencies and training institutes

Plan & support mass hiring campaigns for store openings

Conduct joining formalities, document collection & contract issuing

Coordinate induction & ensure store onboarding support

Assist in HR admin tasks (letters, ID cards, HR files, attendance support)

Requirements

Bachelor’s Degree in HR / Business Administration

3–6 years HR experience in the supermarket / retail industry

Hands‑on payroll experience and frontline recruitment experience

Knowledge of HRIS / Payroll systems (SAP / Oracle / Infotech / Darwinbox / ERP)

Familiar with shift‑based workforce, OT rules, incentive payroll

Knowledge of labor & employment laws

Key Skills & Behaviors

Strong attention to detail & accuracy

Ability to work under pressure & handle large workforce volume

Confidentiality and integrity

Fast execution and problem-solving ability

Customer‑service mindset towards store staff

KPIs (Key Performance Indicators)

Payroll accuracy & on‑time processing

Reduction in overtime & absenteeism issues

Application Questions

Your application will include the following questions :

• Which of the following statements best describes your right to work in Malaysia?
• What’s your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• How many years of recruitment experience do you have?
• How many years of payroll experience do you have?

#J-18808-Ljbffr