Administrative Executive

Overview

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Operate the school telephone, determine the purpose of calls, monitor and transfer calls, and deliver messages in an appropriate and efficient manner.

Welcome, register, and host all stakeholders including school officials, staff, parents, students, and visitors.

Regularly check and respond to incoming mail. This involves forwarding messages, arranging appointments, and giving reminders.

Attend to front desk requests from students and parents including managing stationery purchases, uniform orders, and loan of school equipment.

2. Key Administrative Duties

Provide support for a range of office functions including copying, printing, laminating, and management of office supplies.

Manage the school database to ensure that it is updated and accurate.

Manage daily student attendance record.

Assist in the submission of any official documents to the pertinent government departments.

Assist in ordering and replenishing office & pantry supplies for staff and maintain adequate stocks.

Assist in the maintenance of office facilities and equipment, and calling service providers when needed.

Ensure that regular maintenance tasks / services are scheduled and conducted in a timely and efficient manner by in-house personnel or external contractors / vendors.

Assist with resolving minor IT issues as and when needed and if not interfering with other main tasks.

3. Event Support

Assist with meeting room setup, organize all aspects for meetings and arrange catering when necessary.

Assist in the preparation for school events which include, but are not limited to the Coffee Mornings, Parent-Teacher Meetings and IGCSE Info Sessions.

Assist with providing logistical support, venue booking, and transportation arrangements for school trips, events, excursions, exhibitions, etc, as and when needed.

Job Requirements

• Demonstrate adaptability and willingness to learn.
• Possess a strong work ethic and professional attitude.
• Strong interpersonal, organisation, and problem-solving skills.
• Strong ability to juggle multiple tasks and priorities.
• Possess a degree in any relevant field (min 2 : 1 upper-second class honours).
• High level of English proficiency.
• Ability to work independently and adapt to a fast-paced environment.
• A detailed job description is available upon request. Please send an e-mail to (emailprotected).

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Your application will include the following questions :

“Havil” means virtue or character. We have the privilege of working with a school community that is committed to modelling, expecting and recognising good character in our students. We believe that students learn these qualities through the example that we set for them and by consistently putting them into practice.

Character

Character is a matter of the heart. It cannot be taught, it must be caught. We recognise the important role that parents and teachers play in shaping the way our children respond in situations that test their patience, integrity, honesty and grit. At Havil, we seek to employ the 5 Havil Principles in our day-to-day interactions with one another - staff, parents, families, students and the wider school community. If we want to see change in our next generation, it has to start with us!

Competence

Each one of our students have something to bring to the table. We are entrusted with the responsibility to raise a generation of learners who will not crumble under pressure, who recognise the importance of caring for others - expecting nothing in return, and who choose to live by the principles and values that have been instilled in them even if they have to endure hardship and difficulties.

Community

We cannot take full credit for the successes that we witness as a school. Every member in our school community - staff, parents, families, friends, students - share the privilege of growing and learning together. The values that we choose to develop in one another help make sense of all that we do as a school and give purpose to the contribution that we make in our wider community.

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