Assistant Facilities Manager

Assistant Facilities Manager

Salary : MYR 7,000.00 Duties and Responsibilities

Service Delivery

Oversee contracts and evaluate performance of sub-contractors on site. Coordinate and manage client’s administrative issues in regard to FM Manage communication channels between the Employer and Client's team. Review and report against agreed SLA and KPIs. Liaise regularly with the Employer’s nominated representative on various issues and programs. Ensure the Employer’s and client’s processes and templates are aligned and comply with the local statutory laws. Monitor critical path activities and ensure timely escalation. Drive quality and consistency within the facility. Identify and implement initiatives towards cost and energy savings, work improvements. process sustainability etc. Develop and implement strategies, policies, procedures, and systems for service delivery. Ensure these are fair, open, accountable, and transparent. Maintain information and financial systems to ensure accuracy, accountability and client's reporting needs are met. Ensure adequate and competent resources (Staff, budget, time, skills, knowledge and experience) are deployed to ensure delivery of services meet objectives and KPIs. Put in place service benchmarks to measure performance against best practice to ensure continuous management improvement. To continuously seek for operation excellence to achieve efficiency, low cost and quality services. To maintain a minimum level of service standards and satisfactory service rating as per requirement in client's Health, Environmental and Safety Management. Ensure compliance to client's policies, procedures and strategies. To manage the smooth delivery service for Call center management. Review / Continuous Improvement

Lead quarterly business review (QBR) and annual review with the Employer nominated representative. Measure our progress against process implementation, HR Turnover, added value initiative, tracking relationship communications and issue resolutions Ensure process and quality consistency. Team Management

Responsible for the management of the onsite team e.g. recruitment, performance assessment etc. Actively manage the professional development of all direct reports. Prepare and implement a Succession plan for the account. Requirements

Bachelor's degree in Engineering, Facility Management or related field preferred 2-5 years of experience in facilities management or related field Knowledge of integrated facilities management approach or similar corporate FM experience Familiarity with commercial real estate operations and building systems. Strong organizational and time management skills with ability to prioritize multiple client needs. Excellent problem-solving abilities and attention to detail Effective communication skills for interacting with clients, vendors, and team members. Proficiency in MS Office and facilities management software Must have excellent communication skills and stakeholder management, as well as leadership skills.

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