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Personal Assistant

DOUBLE SS SDN BHDSungai Petani, Kedah, Malaysia

1 day ago

Job description

Spesifikasi Personal Assistant (PA) – DOUBLE SS

Maklumat Jawatan
Jawatan : Personal Assistant (PA) kepada Pengarah Syarikat
Lokasi : HQ DOUBLE SS , Sungai Petani, Kedah
Masa kerja : Isnin – Jumaat (9 pagi – 6 petang), Sabtu separuh hari bila perlu
Ciri Calon yang Dicari
Umur : 23 – 30 tahun (muda, energetic, cepat belajar)
Kelayakan Akademik : Minimum Diploma (Pentadbiran Perniagaan / Pengurusan / Marketing / Komunikasi)
Pengalaman :
Sekurang-kurangnya 1 tahun dalam bidang Admin / Secretary / Marketing
Fresh graduate boleh dipertimbangkan jika rajin & tech-savvy
Kemahiran Wajib
Teknologi & Digital
Mahir guna Microsoft Office & Google Workspace (Word, Excel / Sheets, PowerPoint)
Faham media sosial (Facebook, Instagram, TikTok, WhatsApp Business, Telegram)
Tahu asas Shopee / Lazada & e-commerce (kelebihan)
Pengurusan & Laporan
Boleh buat laporan jualan harian, mingguan & bulanan
Pandai susun jadual mesyuarat & sediakan minit mesyuarat
Mahir urus dokumen rasmi (surat, memo, invois, bil)
Komunikasi & Koordinasi
Boleh berhubung dengan staf HQ & cawangan
Tahu cara follow-up supplier & pelanggan
Pandai bercakap, berkeyakinan & sopan
Sikap & Personaliti
Disiplin & Tepati Masa – sentiasa ikut jadual kerja
Proaktif – cari solusi sendiri, bukan tunggu arahan
Multitasker – boleh handle banyak tugasan dalam 1 masa
Boleh simpan rahsia syarikat – jujur & amanah
Boleh kerja bawah tekanan – pace kerja laju, banyak benda berlaku serentak

Skop Tugas Utama

Pengurusan Jadual & Mesyuarat

Susun jadual harian & remind Pengarah

Sediakan minit mesyuarat & follow-up action

Pentadbiran & HR

Urus cuti staf, surat rasmi & memo dalaman

Pantau attendance staf HQ

Laporan & Kewangan Ringkas

Kumpul & ringkaskan laporan jualan harian dari semua cawangan

Rekod petty cash, invois & bayaran supplier

Marketing & Media Sosial

Pastikan posting harian jalan ikut jadual

Collect gambar / video dari staf cawangan untuk content

Bantu sediakan caption / content asas

Pemantauan Operasi

Check status stok & masalah cawangan setiap hari

Jadi orang tengah antara Pengarah & staf / supplier

Sokongan Peribadi Pengarah

Urus perjalanan (flight, hotel, transport)

Ingatkan hal penting (contoh : zakat, renew lesen, insurans)

Gaji & Faedah

Fresh graduate : RM2,000 – RM2,200

Ada pengalaman : RM2,500 – RM3,000

Elaun tambahan (OT / outstation)

Peluang kenaikan gaji selepas 3 bulan (bergantung prestasi)

Senarai Tugas PA untuk Bisnes Awak

Pengurusan Jadual & Mesyuarat

Susun jadual harian / mingguan awak (meeting dengan staf, supplier, pelanggan, banker).

Ingatkan awak tentang appointment penting.

Sediakan minit mesyuarat & follow-up action selepas meeting.

Komunikasi & Surat-Menyurat

Uruskan emel rasmi syarikat (reply, susun ikut keutamaan).

Jawab mesej / call penting (WhatsApp, Telegram, Messenger) supaya awak tak terlepas info.

Jadi penghubung antara awak dengan staf HQ & cawangan.

Pemasaran & Media Sosial

Semak & pastikan semua posting marketing (FB, IG, TikTok, WhatsApp Status) ikut jadual.

Collect gambar / video dari staf cawangan untuk content.

Sediakan report engagement & cadangkan idea marketing baru.

Operasi & Pemantauan Cawangan

Pantau laporan jualan harian (dari HQ & setiap cawangan).

Pastikan stok / barang cukup – alert awak awal kalau ada shortage.

Susun laporan masalah cawangan (contoh : staf, stok rosak, mesin rosak).

Kewangan & Pentadbiran

Kumpul & semak laporan jualan harian, mingguan, bulanan.

Pantau bayaran supplier, sewa, bil utiliti.

Alert awak kalau ada tunggakan.

Simpan rekod kewangan kecil (petty cash).

Sumber Manusia (HR)

Urus jadual kerja staf HQ.

Tolong sediakan surat (contoh : surat tawaran kerja, kenaikan gaji, memo staf).

Pantau cuti, MC, dan disiplin staf.

Peribadi / Sokongan Awak

Bantu uruskan perjalanan awak (flight, hotel, transport).

Ingatkan hal peribadi penting (contoh : zakat, renew lesen, bayar insurans).

Jadi orang yang sentiasa "backup" bila awak sibuk.

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Personal Assistant • Sungai Petani, Kedah, Malaysia

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