Administrative Assistant

Job Summary :

We are looking for a proactive Administrative Assistant who thrives as a frontline quick responder — supporting management, ensuring smooth operations, and fostering a positive workplace through efficiency, empathy, and accountability.

In this role, you'll need to know when to take initiative independently and when to escalate matters to ensure the best possible outcome. We are seeking someone with a strong sense of urgency, excellent anticipation skills, and a continuous improvement mindset.

This is an excellent opportunity to build your career in Executive Administration within a fast-growing organization that invests in the development of its people.

What a typical day looks like :

• Provide day-to-day administrative support to ensure the office runs efficiently.
• Handle phone calls and emails with professionalism and courtesy.
• Coordinate travel arrangements including flights, accommodations, and reservations.
• Oversee office equipment and maintenance requirements, ensuring everything operates smoothly.
• Manage office supplies — monitor inventory, anticipate needs, and place orders on time.
• Support employee welfare matters (e.g., safety shoes, uniforms).
• Maintain office cleanliness and orderliness, aligned with 5S standards.
• Prepare and submit monthly and annual government reports, including Customs LMW (Licensed Manufacturing Warehouse).
• Track and prepare accurate employee attendance reports.
• Handle applications and renewals for government licenses (e.g., JKKP, MIDA, MBJB, Bomba, etc.).
• Adapt to changing priorities and ensure all deadlines are met.
• Carry out additional tasks assigned by superior as required.

What We Expect From You

Why Join Us?

We are more than just a workplace, we are a growth-driven organization that values people and invests in their development. If you are highly organized, motivated, and ready to take ownership of your role, this position offers the perfect platform to grow your career in administration.

Only shortlisted candidates will be contacted for the next steps.