Procurement Executive
Hitachi Sunway Information SystemsSubang Jaya, Selangor, Malaysia10 hours ago
Job descriptionManage the end-to-end supplier onboarding process, including background checks, qualification assessments, and documentation reviews. Ensure suppliers meet company standards for compliance, quality, and reliability. Maintain an organized and up-to-date procurement database, including purchase orders, supplier communications, contracts, and other procurement documentation. Ensure proper document control, archiving, and retrieval processes to maintain compliance with internal audits and external regulations. Update supplier profiles, payment terms, and performance records regularly to reflect current information. Maintain an efficient filing system for both physical and electronic procurement documents. Timely updates and submission of purchasing reports as per schedule or timeline assigned by Procurement Manager. Support the Procurement Manager in implementing procurement strategies / initiatives, procurement process improvements, and conducting market research. Participate in periodic audits and reviews to ensure procurement activities align with company goals and regulations. Manage ad hoc tasks or unforeseen issues as assigned from time to time. Education : Candidate must possess at least a Diploma / Degree in Business Management or equivalent. Entry-level experience in procurement or purchasing is a plus, such as internships or previous roles in a similar field. Fresh graduates are encouraged to apply. Language Skills : Proficiency in English, both verbal and written. Computer Skills : Computer literate and proficiency in Microsoft Office Suite (Excel, Word, PowerPoint). Strong working knowledge of computer skills and application software is a plus. Time Management : Ability to manage time efficiently and prioritize tasks in a fast-paced environment. Ability to maintain accuracy under tight deadlines and with minimum supervision. Detail-oriented and passionate about procurement management. Ability to work independently as well as collaboratively in a team setting. Ability to build and maintain positive relationships with internal and external stakeholders. Proactive, willing to learn and adapt to changing priorities.
Job Responsibilities
Purchase Order Processing
- Collaborate with internal departments to understand procurement requirements, ensuring clarity of needs and specifications.
- Verify all supporting documents, including requisitions, contracts, vendor quotes, and approvals, to ensure compliance with organizational policies and procedures.
- Create, review, and process purchase orders promptly, ensuring accurate details such as pricing, quantity, delivery terms, and payment terms are reflected.
- Track and follow up on the status of purchase orders to ensure timely approvals and issuance.
- Resolve discrepancies or issues related to purchase orders, coordinating with relevant departments and suppliers to ensure smooth and effective transactions on daily operations.
Supplier Onboarding and Management
Record Maintenance
Reporting, Process Optimization and Support
Minimum Requirements
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Procurement Executive • Subang Jaya, Selangor, Malaysia
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