Document Control – Quality Admin

Ensure documents are properly filed (physical / digital) and easy to find.

Track Revisions & Versions

• Monitor updates, approvals, and changes to documents.

Remove or archive outdated documents following procedures.

Distribute & Retrieve Documents

• Distribute updated documents to relevant departments.

Collect outdated versions to prevent incorrect usage.

Ensure SOP Compliance

• Help departments follow the correct procedures.

Report any unauthorized changes or misuse of documents.

Support Document Change Process

• Assist in handling change requests and updating documents.

Maintain records of all document changes and approvals.

Keep Records

• Log document approvals, revisions, and issuance history.

Ensure documents are kept according to the required retention period.

Support QA Administration

• Assist in preparing reports, non-conformance reports (NCRs), and quality logs.
• Create or update training materials, checklists, and forms when needed.

Help consolidate and update QA documents to ensure accuracy and completeness.

Coordinate Across Departments

• Liaise with departments like Production, Warehouse, and Engineering to ensure they use the latest documents.

Work with all departments to ensure all required documentation is ready and complete.

Maintain Document Control Procedures

• Develop, implement, and improve document control procedures.
• Handle document tracking, receipt, filing, and timely submission.
• Perform general document control and administration tasks.

Report administrative updates to the QA team.

Quality & Risk Management Support

• Assist in quality-related activities and support the QA team in all matters.
• Help identify and reduce quality risks.

Ensure Quality, Health, Safety, Security, and Environmental (QHSSE) elements are considered in all work.

Other Duties

• Carry out other tasks assigned by your supervisor, within your capability.

Job Type : Full-time

Pay : RM1, RM2,000.00 per month

Benefits :

• Free parking
• Opportunities for promotion
• Professional development

Work Location : In person