Accounts Payable Executive

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Who we are?

At Inchcape Shipping Services, our vision is to have a connected world in which our customers trade successfully and make better decisions in every port, everywhere. We use technology and our global network to help our partners connect to a smoother, smarter ocean. Inchcape combines its worldwide infrastructure with local expertise through our global network of over 240 proprietary offices across 60 countries and a team of more than 2,500 committed professionals. Our diverse global customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors and naval, government, and intergovernmental organizations.

We have an ambitious growth model, and a career here is certainly going to be a rewarding one that will allow you to bring your skills & experience. We embrace change and are open to new thinking and pushing for positive change in our industry.

Main Purpose of Job :

As an Accounts Payable Executive, you will play a major part in the day-to-day accounts payable process, including vendor and subagent reconciliation, communicating with vendors, executing payment runs & advance payments.

Responsibilities

• Handle invoice processing related to overhead and cost of sales.
• Process employee-related expense postings.
• Perform electronic and manual bank payment entries in the system and allocate invoices.
• Monitor vendor payment deadlines, prepare remittances and control the execution of payments.
• Administer payment approval workflow, including seeking direct approval from business operation managers.
• Coordinate with Location Finance / Operation Team for issues or escalations.
• Respond to internal business queries and vendor queries via email or calls.
• Deliver services timely and with quality for activities related to invoice posting, vendor reconciliation, and payments in line with agreed TAT.
• Perform vendor SOA reconciliation and follow up on unaccounted invoices with the respective POC.
• Maintain good accounting knowledge and review / clear vendor ledgers.
• Basic knowledge in taxation and strong MS Excel skills (advanced formulas such as VLOOKUP).
• Conduct quality audits for posted documents and maintain production tracker daily with accurate information.

The post holder will carry out any other duties within the scope and purpose of the job as requested by the Line Manager and ensure full utilization of all ISS systems according to Standard Operating Procedures.

Senior Accounts Payable Specialist (Supporting Taiwan)

Location options include Kuala Lumpur and Petaling Jaya, Malaysia, with related postings.

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