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High School Principal's Office Assistant

High School Principal's Office Assistant

Raffles K12 Sdn BhdMalaysia
1 day ago
Job description

Job Description

School Operations Support

  • Coordinate scheduling of student, parent, and faculty meetings with the Principals.
  • Support the organization and documentation of school-wide initiatives, assemblies, and special events.
  • Track and compile data on student progress, attendance, and behavior as requested by the Principals.
  • Track faculty attendance, maintaining accurate daily records and following up on absences or coverage needs.
  • Assist with the preparation and distribution of reports, surveys, and internal communications.
  • Serve as the initial point of contact for parents and visitors to the Secondary Office, directing inquiries appropriately.
  • Support the onboarding process for new families, including communication, orientation materials, and transition support.
  • Order supplies for the Secondary office in a timely and efficient manner.

Liaison and Communications

  • Help organize and facilitate secondary school events, including Back to School Night, Parent Teacher Conferences, student assemblies, and faculty meetings.
  • Serve as a point of contact between the Principals and parents, students, and staff.
  • Serve as a point of contact between the Principals and other school divisions.
  • Provide translation support for parent meetings and written communication when requested.
  • Help prepare presentations, reports, and communication materials for internal and external audiences.
  • ⁠Support the planning and communication of special programs (e.g., MAP testing, student orientation, parent-teacher conferences).
  • Ensure timely follow-up and tracking of action items from meetings, communications, and school events.
  • Administrative Duties

  • Maintain up-to-date records for students and staff, including schedules, reports, and correspondence.
  • Manage the Principals' calendars, scheduling appointments and ensuring timely reminders.
  • Support the coordination of professional development sessions including preparing presentations, handouts, and resources to support the work of the Principals.
  • Provide general office support, including drafting correspondence, filing, and document management.
  • Qualifications :

  • Diploma / Degree in Business Administration, Office Management, or related field (preferred)
  • Minimum 2 years' experience, ideally in an international school setting
  • Strong organizational, time-management, and multitasking skills with attention to detail
  • High level of professionalism, discretion, and confidentiality
  • Culturally sensitive with a global outlook
  • Excellent verbal and written communication in English; Mandarin, Korean, or Malay is an advantage
  • Proficient in Google Workspace (Docs, Sheets, Slides) and familiar with PowerSchool
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