EXT- Receptionist Cum Finance Administrative Assistant

EXT- Receptionist Cum Finance Administrative Assistant

Join to apply for the EXT- Receptionist Cum Finance Administrative Assistant role at Boehringer Ingelheim

Overview

Are you someone who enjoys creating a well-organized and welcoming workplace? We’re looking for an Office & Facilities Coordinator to support front desk operations, manage daily office activities, and help maintain a safe, efficient, and professional environment. This role also includes providing administrative support for our security systems in the Malaysia office.

Responsibilities

• Manage all front desk operations, including answering phone calls, handling mail and courier services, meeting room booking, and distributing business cards and stationery
• Execute administrative services for Finance and Admin Department
• Oversee Facilities Management, including developing and implementing maintenance schedules, managing repair work, ensuring facilities are in excellent condition, and complying with local regulations and safety standards
• Manage pantry and office supplies and ensure on-time delivery of refills
• Coordinate schedules with the GFE Manager for hard and soft services and follow up with vendor reports
• Support monthly EHS inspection with the GFE manager (fire safety, hazards, and other office features)
• Handle security administration in Malaysia (visitor registration, new employee registration, access control)
• Support the team as needed for organizing events
• Perform finance admin duties for Finance and GFE, including issuing PO / PR, ensuring sourcing compliance for open PO’s and GR, and preparing accrual reports for finance planning
• Perform ad hoc tasks or projects as required

Qualifications

About Our Future Employee

Our future employee should align with Boehringer Ingelheim values and contribute to a respectful and collaborative work environment.

Company

Why Boehringer Ingelheim?

With us, you can develop your own path in a company with a culture that values differences and strives to make millions of lives better. We support your development to build a career in a workplace that is independent, authentic and bold, while tackling challenging work in a respectful and friendly environment where everyone is valued and welcomed. We offer programs that support health and wellbeing and opportunities to contribute to global healthcare access. By joining our team, you’ll be helping to transform lives for generations.

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