HR & Admin Executive

Foster positive employer-employee relations and effective communication.

Assist in drafting and updating HR policies, employee manuals, and memos.

Administer payroll and maintain accurate employee records.

Monitor staff performance, attendance, and disciplinary activities.

Manage and utilize the Kakitangan.com system effectively.

Support Senior Management and Heads of Departments (HOD) in identifying and developing employee learning needs.

Assist in managing disciplinary cases under management guidance.

Facilitate key performance appraisal and staff evaluation processes.

Coordinate recruitment, selection, and onboarding processes.

Support probation, confirmation, and non-confirmation procedures.

Handle other HR-related tasks as assigned.

Administrative Responsibilities :

Oversee company vehicle management, including road tax, Puspakom inspections, insurance, and maintenance.

Manage procurement and inventory of pantry supplies, stationery, and sundries.

Arrange travel bookings and accommodations for business trips.

Supervise office cleaning, housekeeping, and refreshments.

Monitor company petty cash.

Manage maintenance of office fixed assets and equipment.

Oversee door access systems (fingerprint), telephone systems, and CCTV monitoring.

Manage company business licenses and ensure timely renewals.

Ensure compliance with safety and health regulations.

Handle stamping, filing of author agreements, and other company agreements.

Manage office vendors and assist with general administrative tasks.

Coordinate meeting room bookings and refreshments.

Handle courier services and deliveries such as Citylink and registered posts.

Assist with IT support coordination and liaise with external IT service providers.

Maintain filing and documentation systems.

Manage staff insurance matters.

Oversee office renovation and layout restructuring.

Coordinate exclusive gifts for speakers, VIPs, and VVIPs.

Monitor copier machine usage and maintenance.

Perform other administrative duties as required.

About the Company

Founded in 1981, CLJ Malaysia Sdn. Bhd. (formerly known as The Malaysian Current Law Journal Sdn Bhd) is a home-grown publishing house dedicated to quality law publishing and case reporting.

Its subsidiary companies, CLJ Legal Network and Mylawbox Sdn Bhd, collectively known as ‘CLJ’, have served as the chosen information provider to the legal, human resources, education and finance industries in Malaysia as well as abroad.

The companies’ products include case law reports, academic textbooks, practitioner’s handbooks, online libraries, legislation citator and law reviews.

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