ADMINISTRATION ASSISTANT

We are looking for a ADMINISTRATION ASSISTANT

8 JALAN BATU TIGA LAMA, SELANGOR DARUL EHSAN SUITE 28 8 LEVEL 28 CENTRO

KLANG, 41300

Malaysia

Permanent contract

Work in your element

At Oleon, we bring you natural chemistry. Ambitious, with both feet on the ground. That's who we are and that's how we will continue to grow. Our specialty lies in converting natural fats and oils into a wide range of oleochemical products. We offer them in a large variety of markets such as : cosmetics, nutrition, crop protection, industrial ingredients, lubricants, oilfield, coatings, detergents, and many more.

Oleon has over 1,000 employees worldwide in 10 different countries. Enthusiastic people who are completely in their element here at Oleon are more than welcome to join our team.

We are looking for a Administrative Assistant to further strengthen our Customer Service department. As a Administrative Assistant, you will provide a wide range of administrative activities in order to ensure a good and efficient support to the organization.

Some of your main duties & responsibilities :

• Report daily and monthly sales (Malaysia Origin) on the MPOB website – SIMS system. (average 300 - 500 transactions per month)
• Report all import transactions on a monthly basis on the MPOB - SIMS system
• Be responsible for administrative tasks, including deployment of new laptops, replenishment of stationery and pantry items, acting as a liaison between staff and service providers for IT-related issues (server, Wi‑Fi, CCTV, etc.), and tagging new office assets
• Apply for work permits with Centro Management approval
• Manage the renewal of all office licenses and contracts related to the Oleon AP office
• Oversee the maintenance of office equipment and machinery
• Coordinate with external cleaning service providers for daily cleaning operations
• Apply for Schedule A (export shipment) for cargo subject to SST for tax exemption
• Support the Customer Service team in applying for Certificates of Origin (MITTI & Local Chamber)
• Manage order processing and preparation of shipping documents (using SAP / S4 Hana and OTM platforms)
• Scan shipping documents into Open Text for the Customer Service team
• Scan supplier invoices into Open Text for finance payment processing
• Supervise office renovation works and liaise with contractors

You’ll succeed if :

Next to your skills, it is your drive and motivation that will make all the difference!

Your benefits :

You will join a company with ambitious goals and a welcoming atmosphere. Both your personal development and work‑life balance are equally important to us. You can expect an attractive salary and pension scheme, along with impressive range of numerous benefits with a solid medical insurance health plan that you can rely on.

Oleon is dedicated to fostering an inclusive environment that embraces all forms of diversity. We ensure equal opportunities in our recruitment and integration processes and ensure that you can be yourself in our professional environment.

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