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Executive Assistant to CEO
BJAKPetaling Jaya, Selangor, Malaysia30+ days ago
Job descriptionOwn and manage the CEO’s business calendar, meetings, and travel, ruthlessly prioritizing what matters. Track and follow up on strategic actions, cross-functional deliverables, and business goals. Prepare briefs, decks, memos, and communications – both internal and external. Join meetings to document, clarify, and drive accountability on next steps. Serve as liaison between the CEO and leadership, investors, and external stakeholders. Coordinate and support planning cycles, townhalls, board meetings, and major leadership forums. Pre-read documents, surface issues, and flag gaps ahead of meetings. Solve problems and unblock issues proactively to keep operations moving. Maintain full confidentiality and professionalism at all times. Are fast, sharp, and structured – you bring clarity to chaos. Communicate with polish – in writing, slides, and speech. Anticipate needs before they’re spoken and follow through without reminders. Are deeply organized and don’t drop the ball, ever. Move fast, think ahead, and keep people accountable. Handle sensitive information and stakeholder relationships with maturity and discretion. Want to be at the center of execution, not just observing from the sidelines. 3+ years of work experience, including 2+ years supporting a C-level executive or founder. Experience in high-growth, fast-moving environments (tech / startup preferred). Strong writing, coordination, and stakeholder management skills. Proficiency with Google Workspace, Notion, Excel, and digital productivity tools. Excellent judgment, attention to detail, and business maturity. Fully based in Malaysia and available to work on-site in Petaling Jaya HQ. Comfortable supporting occasional urgent matters outside of standard hours. Above-market compensation for top-tier performance. A high-exposure role at the center of company leadership. Opportunity to grow into broader strategy, operations, or chief-of-staff paths. A fast-moving, no-nonsense team that values clarity, ownership, and speed. Real impact in shaping how the CEO leads and how the company executes.
Be the CEO’s strategic right hand – drive focus, follow-through, and alignment.
At BJAK, we’re building Southeast Asia’s leading digital financial platform – helping millions access simpler, smarter insurance and financial services. As Executive Assistant to the CEO, you’ll work at the center of leadership, strategy, and execution.
This is a high-trust, high-impact role. You’ll operate as a force multiplier – protecting the CEO’s time, ensuring priorities are executed, and acting as a communication and coordination bridge across the company and beyond.
This is not a personal assistant role – your focus will be on driving operational clarity, executive readiness, and strategic momentum.
Why this role matters
- Help the CEO stay laser-focused by managing calendars, context, and communication.
- Ensure decisions turn into actions and ideas become outcomes.
- Be a trusted partner in a fast-paced, high-growth environment where speed and structure matter.
- Shape internal alignment, cross-functional follow-through, and stakeholder visibility.
What Will You Do
You’ll thrive in this role if you...
What You Bring
Our Team & Culture
We’re a lean, high-performance team that moves fast and holds a high bar. Titles don’t matter here – output, integrity, and ownership do. Everyone is expected to roll up their sleeves, contribute meaningfully, and take initiative.
We reward people who think like owners. We value speed, clarity, and relentless ownership. If you’re hungry to grow and care deeply about excellence, this is your kind of environment.
Why Join Us?
About BJAK
BJAK is Southeast Asia’s largest digital insurance platform, serving millions of users across Malaysia, Thailand, Taiwan, and Japan. We simplify financial services using technology, automation, and AI, making protection more accessible, transparent, and affordable for all.
If you’re a sharp executor who loves being at the heart of leadership and results – and want to be trusted with what truly matters – join us at BJAK.
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Executive Assistant • Petaling Jaya, Selangor, Malaysia
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