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Personal Assistant to CEO
Winstar Aluminium ManufacturingKepong, Kuala Lumpur, Malaysia11 days ago
Job descriptionAct as the point of contact between the CEO and internal / external stakeholders including suppliers, partners and regulatory bodies. Draft, review, and manage professional correspondence, emails and memos. Handle confidential documents with discretion. Plan and coordinate complex travel itineraries including factory visits, international trade shows, and supplier meetings. Manage travel expenses, claims and reimbursements. Assist in project coordination involving operations, production planning or supplier development. Liaise with department heads to gather reports and consolidate updates for the CEO. Support preparation for management reviews, audits or compliance submissions. Maintain an organized filing system (both physical and digital). Monitor office supplies and coordinate with Admin for CEO’s needs. Handle personal matters for the CEO as required (minimal and on a need basis). Assist with special projects and any other administrative tasks as required. Bachelor’s Degree or Diploma in Business Administration, Management or related fields. Minimum 5 years of experience supporting top-level executives. Meticulous, detailed, well‑organized and able to work independently to meet deadlines. Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Strong communication skills in English and Bahasa Malaysia; Mandarin is a plus. Excellent organizational, problem‑solving and multitasking abilities. High integrity, confidentiality and professionalism. Proficient in MS Office, Google Workspace and project tracking tools. Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? How many years' experience do you have as a Personal Assistant to the Chief Executive Officer? Which of the following Microsoft Office products are you experienced with?
Executive Scheduling & Meeting Coordination
- Manage CEO’s daily schedule, appointments, and meeting arrangements.
- Organize and coordinate internal and external meetings, including plant visits, board meetings, and leadership briefings.
- Prepare and circulate meeting agendas, documents, and minutes (within 3 days after meeting).
- Prepare letter of approval and meeting documents within required time frames.
- Prepare agendas, meeting notes, reports, and presentation materials.
- Track action items and ensure timely follow-ups.
Communication & Coordination
Travel & Logistics
Project & Operational Support
Administrative Management
Requirements
Application Questions
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Personal Assistant • Kepong, Kuala Lumpur, Malaysia
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