Assistant Facilities Manager

Work Location : Petaling Jaya, Selangor, Malaysia

Domain : Business Enabling Functions

Interest Group : Company

Company : ITL Malaysia

Requisition ID : BR

Job Description

The Facilities Manager is pivotal in ensuring the smooth operation of the office administrative functions within the Group. This role involves organizing and coordinating office administration and procedures to guarantee organizational effectiveness, efficiency, and safety. The Facilities Manager is tasked with streamlining administrative processes, managing inventory control, and supervising administrative staff.

Responsibilities

• Daily Office Operations : Oversee and manage the day-to-day office operations and procedures to ensure a productive work environment.
• Procurement & Maintenance : Manage the procurement and maintenance of office and pantry supplies, ensuring availability and quality.
• Facilities Management : Oversee the maintenance of office facilities, furniture, and equipment, ensuring they are in optimal condition.
• Vendor Liaison : Act as the primary liaison between the group and building management, as well as office services vendors & government departments in procuring or renewing licenses, to ensure smooth operations.
• Document Management : Supervise document management and retention processes to ensure compliance and organization.
• Safety Measures : Implement and supervise office safety management measures, including conducting regular fire drills, to ensure a secure workplace.
• Event Operations : Oversee and support in-house event operations, ensuring successful execution.
• Project Management : Manage office administrative projects and tasks as required, ensuring timely completion and quality outcomes.

Requirements

Qualifications

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