Legal Secretary

Legal Secretary (Litigation) — Kuala Lumpur

Location : Kuala Lumpur (on-site)

Type : Full-time, permanent

Seniority : Open to Junior (1–2 yrs) and Senior (3–7 yrs) legal secretaries

Languages : Excellent English & Bahasa Malaysia (additional Mandarin / Tamil is an advantage)

About the Role

We are seeking a meticulous, proactive Legal Secretary (Litigation) to support partners and associates across criminal, civil & commercial disputes, and public law matters. You'll be the operational backbone—owning documents, deadlines, filings, and client coordination in a fast-paced, high-stakes environment.

Key Responsibilities

Document production : Format and prepare pleadings, affidavits, submissions, bundles of documents / authorities, letters, and emails (MS Word styles, TOCs, authorities tables, pagination, bookmarks).

Court e-filing : Manage e-Courts / e-Filing (filing, service, extracting sealed copies), track returns and acknowledgements, and maintain accurate cause lists.

Diary & deadline control : Maintain court and internal calendars; monitor timelines (filing / service, case management, hearings, appeals).

Bundle management : Compile, index, and paginate bundles (PDF tools / Adobe Acrobat), ensure version control, and prepare hard copies when required.

Client & counsel liaison : Arrange signings, affirmations / commissioning, couriers, and service; coordinate with counsel, experts, and chambers.

Billing & admin : Time entries, draft invoices, open / close files, KIV systems, expenses / OT forms, and travel arrangements.

Confidentiality & quality : Uphold strict confidentiality, accuracy, and professional standards at all times.

Requirements

Experience : Prior Malaysian litigation secretarial experience (law firm) highly preferred. Fresh grads with strong skills may be considered for junior roles.

Tools : Strong MS Word (styles / formatting), Excel, PowerPoint; Adobe Acrobat / PDF skills (combine, OCR, paginate, bookmarks); familiarity with e-Courts / e-Filing.

Communication : Excellent written and spoken English & BM; professional phone / email etiquette.

Speed & accuracy : Fast typist, superb attention to detail, able to handle urgent filings and last-minute changes.

Attributes : Organized, discreet, calm under pressure, team-oriented, takes ownership.

Nice to Have

Experience preparing bundles of authorities with citations and tabbing.

Exposure to criminal matters and urgent applications (bail, stays, injunctions).

Basic document automation / templating skills.

What We Offer

Competitive salary (commensurate with experience), OT / meal / transport allowances for late filings, medical benefits, and training.

Hands-on exposure to complex, high-profile matters and a collaborative, learning-driven culture.

Working Hours

Monday–Friday, 8 : 00am–5 : 30pm (court and urgent filing needs may require occasional overtime)

For further enquiries please contact : and / or Pn. Zohra