Purchasing Manager

Overview Purchasing Manager (HOT0BZ72)

Work Locations : DoubleTree Penang Miami Beach Batu Ferringhi 11100

With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. Hilton brands include Hilton Hotels & Resorts, Waldorf Astoria, LXR, Conrad, Canopy, Curio Collection, DoubleTree, Hilton Garden Inn, Hampton, and more.

If you appreciate the impact global travel can have on the world, you may be the person we are looking for to join the Hilton Team. Hilton is committed to delighting guests, Team Members, and owners alike.

The Purchasing Manager is responsible for ensuring the smooth operation of the Purchasing Department, procuring items required by Management at market-competitive prices without compromising quality.

What will I be doing?

Maintain a high customer service focus by keeping the customer in mind and responding proactively to needs and requests.

Take ownership and initiative to resolve issues, clearly communicating with customers and colleagues.

Be motivated and committed, seeking opportunities to learn and improve personal performance.

Be flexible and responsive to changing requirements and tasks as needed.

Maintain a high team focus by cooperating with colleagues to achieve team goals.

Contribute ideas to enhance operational and environmental procedures in the hotel.

Actively promote Hilton services and facilities to guests and suppliers.

Perform duties in a manner that ensures safety for yourself and others.

Maintain a pleasant working environment and provide courteous service to guests and team members.

Update purchase order procedures and brief the team on limits, approvals, and purchase flow.

Ensure proper purchasing procedures are in place, with PO issuance by the Purchasing Department after management authorization.

Obtain competitive quotes per policy and review purchase requests and POs from each department.

Conduct market price surveys with the Senior Accountant and Head Chef regularly.

Compare prices with other hotels on a regular basis and strive for best quotations.

Maintain good relations with hotel departments and suppliers.

Investigate unmatched / open Purchase Orders and propose actions regularly.

Assist in month-end reporting and other ad hoc reports as required.

Familiarize with national / global purchasing agreements and adhere to them.

Provide recommendations to the Finance Manager after analyzing proposals.

Follow month-end procedures strictly and meet deadlines.

Assist the Head Chef in keeping food costs to a minimum.

Familiarize with emergency procedures.

Maintain an up-to-date filing system.

Coordinate with government departments for inspections, licenses, and customs, as applicable.

Prepare a month-end outstanding PO list.

Forward all documentation (POs, invoices, delivery dockets) to Accounts Payable promptly.

Conduct regular vendor visits for high-risk suppliers.

Be flexible with work hours, especially during month-end and stock takes.

Minimize risks by maintaining safe work practices and hazard-free areas.

Handle requests and inquiries timely, efficiently, and professionally.

Follow the code of conduct.

Management reserves the right to change or extend this job description as needed.

Carry out any other reasonable duties as assigned.

What are we looking for? A Purchasing Manager serves Hilton Brands on behalf of Guests and works with Team Members. The ideal candidate will demonstrate the following :

College graduate.

At least 2 years of experience as Purchasing Supervisor or higher in the hospitality industry.

Proficiency in Microsoft Excel, Word, and hotel inventory / purchasing software.

Ability to lead, guide, and develop team members.

Knowledgeable of supplies.

Mature and reliable.

Good command of written and spoken English.

Prior experience in related work preferred.

Resourceful, creative, and flexible.

What will it be like to work for Hilton? Hilton is the leading global hospitality company, spanning the lodging sector with hotels and resorts across the world. Hilton is dedicated to delivering exceptional guest experiences and maintaining a culture of warmth and hospitality.

Job Job : Supply Management, Procurement, Purchasing, and Receiving

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