EXECUTIVE, PROJECT ADMINISTRATION

Vacancy

EXECUTIVE, PROJECT ADMINISTRATION

Description

This role will be responsible to arrange for procurement of construction materials, plant and equipment and attend to documentation of approved purchases.

Tasks & Responsibilities

1. To assist in placing orders and inventory control.

2. To work with suppliers to follow up on delivery dates and back orders.

3. To maintain current and accurate files of suppliers’ prices in spreadsheets or accounting software.

4. To assist take offs.

5. To process material receivers (MR) from site.

6. To assist in product research and suppliers by phone or internet.

7. To confer with suppliers to obtain product information such as price, availability and delivery schedule.

8. To track the status of backorders and inform site of any issues, keep updated record.

9. To process product returns and track credits.

10. To review supplies to ensure quality.

11. To prepare and submit detail report of monthly PO issued vs material on site report and etc.

12. To prepare and implement effective negotiation tactics.

13. To prepare and maintain the cost comparison in order to maximise the cost saving against budget.

14. To negotiate and propose the most favourable terms possible with suppliers once a contract has been secured.

15. To assist in the implementation of Integrated Management System (IMS) and integrated management of financial processes that affect the operations of other departments.

16. To carry out any other duties as and when instructed by the Management from time to time.

Accountabilities

1. To consistently behave in a manner that reflects the Group’s vision and core values with both internal and external stakeholders.

2. To foster teamwork with others by working with all stakeholders in the Group in a cooperative and friendly manner.

3. To regularly up-skill yourself through daily work experience, self-improvement and structured learning.

4. To keep abreast of latest trends involving your specific role as well as the industry that you are involved in.

5. To be fully aware of and be in full compliance with Group’s policies and procedures all times.

6. To be fully aware of and be in full compliance with all laws and regulations that affect your job functions or the industry you are involved in.

7. To exercise reasonable care and caution to ensure that the confidentiality of Company’s documents and all material information in relation to the business is not compromised.

8. To produce timely and accurate reporting of your business and operations under your care to achieve the objectives set by your superior(s).

9. To formulate and execute clear strategies to run the business or operations under your care to achieve the objectives set by your superior(s).

Competencies

1. Teamwork

2. Customer focus

3. Managing Work

4. Continuous Improvement

5. Integrity

6. Continuous Learning

7. Courage

8. Initiating Action

Education

Diploma / Degree in Business Administration or equivalent.

Experience

5 years working experience in related field.