Accounting & Finance Executive

We are looking for a detail-oriented and responsible Accounts Executive to join our finance team. This role will be responsible for managing the end-to-end accounts payable functions, ensuring timely and accurate payments, and maintaining proper financial documentation across various departments and internal entities.

Location : IOI City Mall, Putrajaya

Headcount : 1 x Account Payable , 1 x Account Receivable

(1) Account Payable—Key Responsibilities :

• Manage the accounts payable process, including verifying and processing supplier invoices, and maintaining accurate records across all related departments and internal entities.
• Handle payment processing for contract resources or subcontractors, ensuring timely disbursement with approved timesheets and expense claims.
• Prepare and submit statutory contributions to relevant government bodies (e.g., EPF, SOCSO, HRD Corp).
• Process staff expense claims and ensure all disbursements are made in a timely and accurate manner.
• Coordinate all payments via internet banking, including staff claims, fixed operating expenses, statutory payments, and loan instalments. Ensure the accuracy of bank details and secure proper authorization for all payments.
• Monitor accounts payable ageing reports and recommend payment schedules based on the company's cash flow.
• Respond to internal and external inquiries regarding payment status and resolve issues promptly.
• Maintain proper filing of all payment vouchers and related financial documentation.
• Manage billing, collections, and issuance of receipts for rental income related to internal property units. Liaise with management on rental matters such as tenancy renewals, early terminations, and deposit settlements.
• Prepare purchase orders and coordinate with vendors as needed.
• Perform monthly bank reconciliations, and highlight any unidentified transactions over one month old to the manager.
• Handle issuance of tax invoices for rental income and submit for approval to the relevant approver.
• Oversee the renewal process for company and company vehicle insurance and road tax, including liaising with insurance agents for quotations and coverage.
• Prepare various reports (weekly, monthly, ad hoc) as required by the management or finance team.
• Assist in year-end audit preparation and provide necessary documentation.
• Support the finance team with any ad-hoc assignments or tasks as directed by the immediate superior.
• Participate in finance department meetings and contribute to process improvement discussions.
• Provide assistance to group finance or internal audit functions when necessary.

(2) Account Receivable - Key Responsibilities :

Requirements :