Senior Operation Executive

Job Responsibilities

Research, evaluate, and select suppliers to ensure quality, cost-effectiveness, and reliability. Negotiate contracts, manage Approved Vendor List, review invoices, and explore cost-saving strategies. Build and maintain strong relationships with suppliers and internal stakeholders. Inventory & Demand Planning

Monitor stock levels, forecast demand, and determine reorder points to prevent stock-outs or excess inventory. Coordinate with production and sales teams to align supply with market needs. Logistics, Shipping & Customs

Manage import / export documentation (e.g., invoice, packing list, bill of lading, HS codes) and liaise with shipping agents / forwarders. Ensure smooth customs clearance and compliance, minimizing detention or demurrage fees. Compliance & Reporting

Ensure all procurement and supply chain processes comply with company policies and regulatory requirements. Prepare timely reports on procurement costs, supplier performance, and inventory management. Support management with strategic planning for new product launches and regional expansions. Warehouse & Distribution Coordination

Oversee warehouse operations to ensure optimum storage, allocation, and dispatch. Collaborate with 3PL or in-house teams to meet order timelines and maintain high OTIF (On-Time In-Full) performance. Operations & Cross-Department Coordination

Oversee day-to-day operations to ensure smooth flow across production, marketing, sales, finance, and logistics. Identify bottlenecks in workflow and implement solutions to improve efficiency. Coordinate with internal teams to align supply chain needs with marketing campaigns, product launches, and sales targets. Reporting & Continuous Improvement

Track KPIs such as inventory accuracy, cost per order, and delivery performance. Create monthly / quarterly supply scorecards. Identify and implement process improvements—optimizing supplier programs, logistics, and risk mitigation. Job Requirements

Minimum 3–5 years of experience in operations, supply chain, or procurement (FMCG / manufacturing industry preferred). Proficient in Mandarin (spoken & written) to liaise with suppliers in China. Strong negotiation skills, problem-solving mindset, and attention to detail. Ability to work in a fast-paced environment and manage multiple priorities. Excellent communication and interpersonal skills for cross-department collaboration. Skills required : Operations Management, Supply Chain Management, Process Optimization, Data Analysis, Logistics, Problem Solving and Inventory Control. Job Benefits

14 days annual leave and more EPF / SOCSO Annual Bonus (subject to performance)

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