Assistant HR Manager

Lead annual salary benchmarking exercises and propose market-aligned salary structures.

Support in designing and maintaining job grading systems and salary bands.

Review and recommend employee benefits (insurance, allowances, etc.).

Drive annual performance bonus payout process.

Ensure compliance with statutory and company C&B policies.

Conduct cost simulations and impact analysis for any C&B changes.

Job Grading & Evaluation

Conduct internal job grading survey across all departments to gather current roles, responsibilities, and job scope.

Design and propose a customized job grading framework aligned with organizational structure and industry standards (e.g., Hay Methodology or point-factor systems).

Lead salary and job benchmarking exercises using market data (via external consultants or salary surveys) to align internal grades with market competitiveness.

Develop job matrices and grading structure from scratch including career progression levels, job family groupings, and compensation ranges.

Facilitate workshops and validation sessions with leadership and department heads to ensure buy-in and accuracy.

Roll out the new grading structure, communicate across the organization, and update all related HR documentation.

Integrate grading into HR systems, including payroll, appraisal, and recruitment processes.

Monitor and review the framework regularly to ensure relevance and consistency.

Industrial Relations (IR)

Handle disciplinary matters : investigations, show cause, warning letters, domestic inquiry coordination.

Ensure alignment with Employment Act, IR Act, and best practices.

Liaise with external legal counsel on complex IR issues (if needed).

Maintain documentation and audit trails of IR cases.

HR Reporting & Analytics

Analyze HR metrics to identify trends and provide actionable insights.

Support audit exercises and board reporting on HR data.

Talent Management

Support performance management process : KPI setting, mid-year, and annual review cycles.

Assist in talent identification, succession planning, and development tracking.

Propose talent retention strategies and engagement activities for key roles.

Conduct training needs analysis (TNA) aligned with business and individual goals.

Manage learning calendar and external training vendors.

Evaluate training effectiveness and ROI.

Champion continuous learning culture (e.g., lunch & learn, mentoring).

Special Projects

Support or lead HR transformation initiatives (e.g., HRMS implementation, handbook revamp, HR digitization).

Participate in cross-departmental projects (e.g., ESG, DEI initiatives).

Run employee surveys and post-survey action planning.

HR Operations & Compliance

Oversee end-to-end employee lifecycle processes : onboarding, confirmation, transfer, exit.

Review HR SOPs and recommend enhancements for efficiency and compliance.

Ensure all policies, templates, and practices are up-to-date and audit-ready.

Requirements

Degree in HR, Business Admin, or related fields.

5–8 years of relevant HR experience, with exposure to multiple HR functions.

Strong knowledge of Malaysian labor laws and HR best practices.

Analytical, detail-oriented, and able to work with sensitive / confidential information.

Proficient in Excel, HRIS, and reporting tools.

#J-18808-Ljbffr