SENIOR FINANCE EXECUTIVE / FINANCE EXECUTIVE

SENIOR FINANCE EXECUTIVE / FINANCE EXECUTIVE

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• Manage and oversee the daily accounting operations of Malaysia office, working closely with the Finance Manager.
• Supervise and control activities of Accounting Shared Service Centre (SSC) – month-end and year-end closing process, accounts payable / receivable, general ledgers, expenditures variance analysis, intercompany account reconciliations.
• Assist in analyse monthly financial results to identify issues and opportunities for improvement.
• Business partner with other line of businesses (LOBs) / departments on Malaysia related matters. Also, to act as the key point of contact between LOBs and SSC.
• Assist in the cash management, treasury function and preparation of cash flow forecasts. Custodian of petty cash and cheque book.
• Prepare & check incentive / commission schedule for Moving and Relocation.
• Ensure Balance sheet records are up to date and accurate by conducting review and analysis on monthly basis.
• Take charge of annual physical stock-taking, inventory valuation and fixed assets accounting activity
• Review / prepare schedules and documents as required for statutory audit, coordinate and complete annual audits and taxes filing.
• Liaise with auditors, company secretary, tax consultants, bankers and other professionals regarding corporate regulations, tax, and banking matters to ensure compliance with local laws and regulations.
• Regularly review and enhance accounting workflow, accounting policies & procedures and internal control. Provide support to system changes and upgrade.
• Assist in annual budget preparation by working closely with other LOBs. Monitor budget that has been set whilst continuously review.
• Prepare and assist in routine reporting, ad-hoc projects and tasks potentially involving other markets as assigned from time to time.

2. Specific Responsibilities

A) Accounts Payable and Banking

Prepare payments on banking platforms (HSBC and Maybank) for Immigration authorities and other general payments.

Assist SSC to verify supplier invoices, ensure accurate account coding, and reconcile supplier statements.

Send daily bank balance to group and weekly cash flow movement

Converse with vendors on payment related matters via phone and email.

Prepare reconciliation for expense management payments.

Prepare Sales Service Tax (SST) computation.

Review and sign cheques in accordance with company policy.

Review trade supplier statements and receipts.

Instruct SSC to ensure trade supplier payment are processed on a timely basis.

Prepare monthly bank reconciliation for all bank accounts,

Prepare monthly journals, review monthly accruals data (SFG), and final accounts.

Perform P&L and balance sheet analysis and support month-end closing activities.

Manage petty cash and outstation advances, ensuring proper documentation and reconciliation.

B) Accounts Receivable

Run daily billing report analysis (actual vs budget)

Send weekly unbilled report to team

Send unapproved invoices list

Assist in reconciling customer accounts and resolving any billing discrepancies.

C) Month-End Closing

Prepare month-end journal entries for accruals and provisions including :

Review accruals and deferrals reports for jobs

Prepare payroll journal

Update employee monthly headcount in report

Prepare statistical report for month end closing

Fixed asset depreciation

Prepare audit schedules for the following areas :

Fixed Assets

General Clearing

Deposits and Guarantees

Hire Purchase (HP) and Lease Payable

Accrual Liabilities (A / L) including :

Cost of Sales

Relocation Car Rental

Truck Maintenance

Advertising & Promotion

Lease Line

Others as required

E) Detailed Job Costing

Prepare detailed job costing analysis to support business decision-making and financial reporting.

Prepare monthly journal entries for sales commission provisions.

Calculate and verify quarterly sales commission payments.

G) Inventory / Stock Management

Review monthly packing material consumption reports.

Prepare reconciliation reports comparing accounting stock balances with physical stock counts.

Collaborate and maintain effective communication with internal staff, management, customers, and suppliers to ensure smooth financial operations.

Education and Qualifications

Technical Knowledge & Skills

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Santa Fe is a leading relocation company operating throughout Asia, providing high quality relocation services to individual and corporate clients. It was established in Hong Kong in 1980, based on an international household goods moving concept. Quickly, Santa Fe became the largest company of its type in Hong Kong and in 1988 was acquired by the East Asiatic Company Limited

This provided additional financial strength and development leading to offices in Singapore, Thailand and China. At the end of 2000, Santa Fe acquired the Asian operations of Global Silverhawk, providing it with a solid presence in Japan, Indonesia, Malaysia and the Philippines. Today, Santa Fe offers a full range of relocation services in 23 cities throughout Asia. As a full-scale relocation services provider, Santa Fe provides household goods moving, home and school search, familiarisation programmes, settling-in assistance, cross-cultural training, maid & handyman services, visa & immigration services, furniture rental, and many other related services.

Each year, Santa Fe handles in excess of 10,000 relocations throughout the world and it is proud to be a major player in the global relocations industry. Santa Fe strives to attract and retain the most suitable staff for providing its services. It is a fact that staff morale is kept high at Santa Fe, while staff turnover is kept at a minimum. By constantly investing in the development of staff through internal and external training, Santa Fe can say with confidence that its possesses the expertise, the logistics know-how, and above all, the people, to ensure that every client receives the highest possible level of personal attention.

Santa Fe is active in a variety of community events and charitable organisations. This is done to create goodwill, motivate staff, and improve the world in which we live. In all markets, Santa Fe sponsors chamber and other expatriate organisations that are dedicated to fostering international business and social relationships. Some of the community organisations supported by Santa Fe include women\'s groups, crisis help-lines, amateur arts organisations, non-profit sports leagues, Crossroads International, and the Johns Hopkins Singapore Research Fund which focuses on the research and treatment of cancer.

The mission of Santa Fe is simple : "To provide premium relocation services to corporations and families in a manner that minimises the negative impact on the environment." This will be achieved by strict attention to the principles of service quality, efficiency of our processes, and the development of our people.

Asst Manager / Senior Executive (Finance & Accounting)

Kuala Lumpur City Centre, Kuala Lumpur, MY

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