Administration

About the Role

We're looking for an organised, proactive Associate to support our end-to-end business operations across tender management, business development, marketing, and office administration. You'll coordinate cross-functional tasks, keep documentation airtight, and help drive growth initiatives while keeping the office running smoothly.

Key Responsibilities

• Tender Management (primary)
• Track RFIs / RFQs / RFPs and maintain a live bid calendar; run bid / no-bid assessments with stakeholders.
• Own tender documentation : requirement mapping, compliance matrix, forms, formatting, signatures / seals, annexes, and portal submissions.
• Coordinate inputs from Technical, Finance, Legal, and HR; ensure all mandatory docs (COI, profiles, case studies, CVs, forms) are current.
• Prepare standard packs (company profile, project references, CV library) and maintain a version-controlled repository.
• Log outcomes, conduct post-mortems, and update a win-loss database.
• Business Development
• Research prospects, build target lists, and qualify leads; keep CRM data clean and up to date.
• Coordinate outreach, meetings, and demos; prepare decks, proposals, and MoUs / SOWs with guidance.
• Track pipeline, generate weekly BD reports (coverage, stages, probabilities), and follow up on action items.
• Support partner / channel onboarding and simple vendor registrations.
• Marketing
• Execute a basic content calendar (LinkedIn / website / email) : write posts, case snippets, and light design edits.
• Prepare sales collateral (one-pagers, datasheets, pitch slides) and keep them versioned.
• Assist with webinars / events : invites, registrations, venue / vendors, and post-event follow-ups.
• Pull simple analytics (impressions, CTR, form fills) and recommend quick optimisations.
• claims collation.
• Vendor & asset administration : PR / PO support, simple vendor sourcing / quotes, inventory lists, and petty cash logs.
• Basic HR / admin support : onboarding checklists, access requests, policy acknowledgements, and training attendance records.
• Ensure document hygiene : consistent naming, foldering, and retention.
• Ad-hoc Operations Support
• Data cleaning and spreadsheet work for reports / dashboards.
• Process documentation (SOPs / checklists), UAT coordination, and compliance pack assembly.
• Other reasonable tasks to support smooth day-to-day business operations.

Qualifications

Competencies

Success Metrics (KPIs)

Job Type : Internship

Pay : RM1,000.00 per month

Benefits :