Accounts Payable Specialist

The following outlines the responsibilities, qualifications, and benefits for this position.

Responsibilities

Processing of purchase order (PO) and non-PO invoices using OCR scanning solution, ensuring invoices are validated, input accurately and adhere to the Procurement policy and approved in line with business authorization matrix.

Research, analyze and coordinate incoming inquiries regarding status of invoices, staff expenses and payments.

Present Service Delivery to countries by driving conversations with local Finance Teams using the Key Performance Indicators (KPI's) monthly.

Review and process employee expenses and company credit card expenses in adherence with Company Travel and Expense policy.

Engage with stakeholders across the business to investigate and resolve invoicing discrepancies, taking necessary corrective action, driving issues to resolution.

Make sure internal customer and supplier inquiries are resolved in a timely manner with the highest quality of service.

Balance Sheet Reconciliation for Account payable accounts, including the review and maintenance of subledger.

Apply efficiency initiatives coming from the Robotic Process Automation tools, control the output of these tasks and manage the exceptions.

Educate and train buyers on the P2P processes for an efficient buying cycle.

Qualifications

Fluency in English

Ideally previous experience in Shared Services, and Finance administrative activities

Analytical and process-oriented mindset, the ability to think laterally and solve problems with exceptional customer care and orientation

Adaptability to changes and ability to work in cross-cultural environment with services mind-set.

Accounting / Finance studies or background.

Previous Accounting / Administration work experience valued.

MS Office (good Excel and Outlook skills) and any ERP experience is valued.

Ability to prioritize responsibilities and follow up on / resolve outstanding issues.

Detail oriented with solid organizational, analytical, and problem-solving skills.

Benefits

Hybrid working arrangements to support work-life balance.

A supportive and professional company culture in the business services industry.

Comprehensive training and career development opportunities.

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