Senior Manager (Operations)

Section A - Finance (Management Company, Fund Accounting and Private Mandates)

Oversee and ensuring proper maintenance and timely preparation and production of Company accounts, fund accounts, financial reports and accounting schedules.

Oversee and review daily fund valuation reports to ensure NAV accuracy, perform reconciliations, follow-up with discrepancies; as well as produce full set of audited annual and semi-annual financial reports in accordance with regulatory requirements (for Fund Accounting).

Supervise and review daily valuation of clients' portfolios, regulatory client's reporting, trade processing, settlements, cash management, monitoring of corporate action events, reconciliation of clients' accounts and reporting, liaising with service providers, maintaining portfolio accounting, implementing process improvements and more (for Private Mandates).

Manage cash flow planning ensuring sufficient funds are available to meet Company's / Fund's dues and payments and ensuring smooth operation of Company and Fund.

Prepare and monitor the development of Company's annual budget and variance analysis.

Preparing procedures of fund administration / operation process and ensure to review it on regular basis.

Being involved in all aspects of new fund onboarding including coordination of opening of new bank / broker accounts, dealing with legal adviser, understanding legal documents and supervising data migration from previous fund administrator.

Comply with internal workflows, procedures and relevant SC / authorities' regulatory requirements.

Communicate process changes and issues encountered as and when it happens. Come out with action plan if needed to avoid similar incidents occurring again.

The main contact person and provides assistance and correspondences on related matters to external auditors, tax consultants, trustee, custodian, stockbrokers, regulators and authorities.

Provide feedback on the performance of the teams to conduct assessment.

Preparing & presenting board papers, relevant statutory / management reports and other ad-hoc tasks assigned by CEO.

Section B - Fund Operations

Maintenance of Unit Trust Management System (UTMS) by ensuring all relevant functions (sales, redemption, income distributions, etc.) are operational and comply with applicable guidelines and regulation issued by the authorities.

To ensure all unitholders transactions (sales, redemption, income distribution, creation & cancellation of units, etc.) are registered, processed and captured in the UTMS correctly, timely and accurately.

Ensure the completion of day-end, month-end, year-end processing and back-up in the UTMS.

Verifying letters / statements to be send for new / existing customers; and the Creation Advice / Cancellation Advice to be sent to trustees.

Verifying SC reports namely Monthly UTF Reports that are related to maintenance of unitholders details.

Support business development team on new funds launch and product developments.

Coordinate with internal and external parties to resolve daily operational issues.

Requirements

Bachelor’s degree or Professional Degree in Finance / Accountancy / Banking, Business Studies or equivalent.

At least 15 years of working experience in fund management industry (with at least 10 years of working experience in leading a team) dealing with fund operations / administration.

Process in-depth and SME knowledge of investment operations, fund accounting, financial reporting standards, tax regulations and unit trust industry legislation.

Must possess strong technical knowledge and analytical skills, attention for details, meticulous and strict compliance to deadlines are expected and critical for this role.

Strong interpersonal, managerial and communication skills.

Able to work under pressure, meet tight deadlines and multi-task with creativity and motivation.

Good attitude with an ability to take ownership.

Fluency in both spoken and written in English and Bahasa Malaysia.

Experience with Power BI would be advantage.

Employment is under PHB Asset Management Berhad, a subsidiary company of Pelaburan Hartanah Berhad.

Application Questions

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an operations manager?

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