Head of Patent Formalities

We are looking for a highly organised and experienced individual to lead our Patent Formalities Department, overseeing patent filing, administration, and formalities operations across Southeast Asian jurisdictions. The successful candidate will play a key role in managing regional patent workflows, ensuring efficiency, quality, and compliance with all procedural and regulatory requirements.

Coverage : Southeast Asian Jurisdictions

Key Responsibilities

• Lead and manage the Patent Formalities Team, ensuring high-quality and timely delivery of all formalities tasks.
• Oversee patent filing, prosecution, and post-grant formalities across ASEAN countries, including handling PCT national phase entries and direct filings.
• Supervise the preparation, submission, and monitoring of filing documents, forms, powers of attorney, and translations.
• Ensure accuracy and compliance in renewals, recordals, and portfolio maintenance activities.
• Maintain and optimise patent docketing systems for deadline management, data accuracy, and document control.
• Liaise with clients and foreign Offices to coordinate filings, obtain instructions, and provide procedural updates.
• Develop, implement, and update standard operating procedures (SOPs) for patent formalities processes across all jurisdictions.
• Review and monitor workflows and performance metrics to improve turnaround time and operational efficiency.
• Provide training and mentorship to formalities and support staff.
• Support internal audits, client reporting, and other administrative functions as required.

Requirements

Application Questions

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