Assistant Manager, Program Management Office (Program Management Office)

Position

Assistant Manager, Program Management Office (Program Management Office) – MIMOS Berhad

Overview

Lead and manage projects to achieve successful outcomes while meeting stakeholder expectations and organizational objectives. Responsible for initiation, planning, design, execution, monitoring, controlling and closure of projects to ensure delivery on time, within budget, and to required quality standards. Serves as a focal point for escalation and reporting to Senior Management.

Key Responsibilities

• Define project scope, goals, and deliverables in collaboration with stakeholders.
• Clarify and document user requirements (in-scope / out-of-scope) and ensure agreement.
• Define and deliver project deliverables as agreed with customers / users.
• Manage scope, control scope creep, and apply change management processes.
• Lead and oversee multiple projects simultaneously.
• Work with project teams to establish detailed schedules, identify dependencies and critical paths, and baseline the schedule.
• Coordinate activities to meet milestones; monitor progress against metrics; perform schedule roll-ups.
• Identify action plans / recovery plans for schedule slippage and communicate with team.
• Prepare project closure reports; archive documentation; store in a secure location; capture successes, failures, and lessons learned.
• Close contracts and ensure closure activities are completed within defined timelines.
• Evaluate and finalize estimated project costs; manage project costs using SAP; monitor spending against plan; report on spending performance.
• Ensure project quality and compliance with standards; identify opportunities for process improvement and best practices.
• Identify, assess, and mitigate project risks; maintain risk and issue logs; escalate as needed.
• Ensure alignment of project objectives with organizational goals; oversee integration of scope, schedule, budget, resources, quality, risk, and communications.
• Contribute to procurement planning; manage internal / out-sourcing decisions; monitor procurement activities.
• Establish governance and communication structures; prepare status reports and presentations; facilitate meetings and document actions.
• Identify stakeholders; foster positive relationships; manage conflicts and communications with stakeholders.
• Identify and manage project resources; coordinate with HR for staffing; ensure training and preparedness of team members; provide leadership and direction.
• Demonstrate strong communication, leadership, coaching, negotiation, conflict management, time management, and reporting skills.

Qualifications

Technical / Functional Skills

Other Competencies / Skills

Soft Skills

Job Benefits

Note : This refinement preserves the core information from the original posting while improving clarity and structure without adding new facts.

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