Procurement Specialists (English Speaker)

Procurement Specialist (English Speaker)

TP Federal Territory of Kuala Lumpur, Malaysia

Overview

We are seeking a detail-oriented Procurement Specialist to manage purchasing activities, payment processing, and accounts payable functions. The ideal candidate will be responsible for ensuring the timely procurement of goods and services, maintaining vendor relationships, and optimizing procurement processes while ensuring compliance with company policies.

Responsibilities

• PR Review : Pick up internal low-value (such as below 10k USD) purchase requests (PR) or PRs that can be covered by the framework in procurement system.
• Review PR to ensure the purchasing items / services and the budget are reasonable and all the necessary information, including supplier onboarding status, no need signing contracts, category, unit price, total amount, region address, etc. are correct within 2 days. Remarks : PR needs supplier onboarding and signing contracts are out of the BPO work scope and transfer the PR to corresponding FTE.
• According to the PR content, BPO should verify if the request can be made through the key supplier (a provided key supplier list) and invite the supplier to reply to the quotation (only for below 10k USD and cannot be covered by the framework).
• Supplier selection and cost evaluation : For Below 10k BCL, buyers need to confirm that the quote is authentic, and the price is not out of (or beyond) common sense and record in the system.
• Initiate PO : Create and submit Purchase Order using the approved PR within 5 days since PR first arrives in procurement system.
• Verify all PO information including entity, supplier info, related tract, product / service info, unit price, tax, total amount, purchase order type, payment terms and etc. are correct.
• Release Child PO from a Blanket PO (a budget PO with estimated amount) after the service is provided and the settlement is done and review the unit price in the settlement bill is equivalent to the BPO or related contract.
• Coordinate the P2P related issues : Follow up the delivery efficiency and quality and deal with any issues that occur during the process.
• Assist in resolving any other payment problems.

Qualifications & Requirements

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